Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses in Reading deal with a mix of income streams, strict record-keeping expectations and costs that do not behave like a typical retail shop. A few of the challenges we help pharmacists and pharmacy owners work through include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our support is structured around what your situation actually requires, and typically covers annual accounts, Self Assessment and Corporation Tax returns, bookkeeping, payroll, tax planning, management accounts and VAT support where registration applies. Locum pharmacists often need a lighter package focused on Self Assessment, expense tracking and straightforward record keeping, while pharmacy owners and partnerships usually need the fuller service covering staff payroll, stock and business costs, periodic reporting and structure advice. We agree the scope with you upfront so you know exactly what is covered, and everything is delivered as a fixed, transparent package with no hidden fees.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating one or more branches. We also support pharmacists with portfolio careers who combine locum shifts with consulting, teaching or other professional work. If your income or your business sits within pharmacy, you are in the right place — we keep our focus narrow so the advice stays genuinely relevant to the sector rather than generic.
NHS payments, private prescription income and over-the-counter retail sales are all part of your trading or professional income, but they often arrive in different formats and on different cycles. We help you reconcile them into one clear set of records so your accounts reflect what the business actually earned, and so management reporting is meaningful. How each stream is treated for tax purposes depends on your business structure and individual circumstances, and we will explain that clearly rather than leaving you to guess.
In most cases, if you work as a locum or self-employed pharmacist and receive income that has not had tax deducted at source, you will need to report it through Self Assessment and pay the tax and National Insurance that applies. The position is different if all your work is through PAYE, and many pharmacists have a mix of both. We review your circumstances, confirm what needs reporting, and make sure allowances and reliefs you are entitled to are claimed correctly, with the caveat that the final treatment depends on your individual situation.
Pharmacists commonly incur costs such as GPhC registration fees, professional indemnity insurance, CPD and training costs, professional body subscriptions, specialist equipment and mileage for travel between sites. Whether a particular cost is allowable depends on the nature of the expense and your individual circumstances, so we review your outgoings and identify what can properly be claimed rather than applying a blanket rule. Good record keeping throughout the year makes this much easier when it comes to preparing your return.
Yes. We handle day-to-day bookkeeping so your records stay current, which makes year-end accounts and tax returns far less stressful. Our payroll service covers pharmacists, dispensers, counter staff and part-time employees, including payslips, deductions and the relevant reporting obligations to HMRC. If you currently do everything yourself in the evenings, or your records have fallen behind, we can pick things up, tidy them and put a routine in place that keeps you on top of it going forward.
Whether VAT registration is required depends on your taxable turnover, the mix of goods and services you supply, and your individual circumstances — certain pharmacy supplies can be treated differently from standard retail sales. If registration applies, we can help you set up the right scheme, prepare and submit returns, and keep your records in a format that supports the figures. If you are not yet registered, we can review your position so you know when it might become relevant and what preparation makes sense in advance.
Switching is simpler than most people expect. Get in touch with a few details about your pharmacy work or business, and we will arrange a conversation about your accounting and tax requirements. If you decide to proceed, we contact your existing accountant to request the relevant records and professional clearance, take over your bookkeeping, payroll and filing obligations, and make sure nothing is missed in the handover. From there you have ongoing support through the year, with deadlines monitored and someone to speak to when your circumstances change.
