Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances come with their own particular set of pressures. From mixed income streams to tight margins and constant stock movement, here are the areas that tend to cause the most headaches for pharmacists and pharmacy businesses in Rochester.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants look after the accounting and tax affairs of pharmacists and pharmacy businesses. In practice that usually means preparing Self Assessment tax returns for locums and self-employed pharmacists, annual accounts and Corporation Tax for limited companies, bookkeeping, payroll for employed staff, management accounts, VAT support where registration applies, and ongoing tax planning. Alongside the compliance work, we help you understand your income streams and expenses so you can make informed decisions about the business. Because every pharmacist's circumstances differ, the exact mix of services depends on whether you work as an employee, a locum, a sole trader or through a limited company.
They suit anyone working in pharmacy, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies and pharmacy partnerships. Some clients come to us with a single locum contract and a straightforward tax return, while others run a busy branch with several employees, multiple income streams and stock to track. We also support pharmacy businesses going through change, such as taking on a new partner, opening another site or moving from sole trader to limited company status. If you are unsure whether your situation fits, a short conversation is usually enough to work it out.
Pharmacy income often arrives from several directions at once, which is one of the reasons record keeping matters so much. We help you separate and track NHS income, private prescription income, over-the-counter sales and locum fees so each is recorded accurately and nothing is missed. That separation makes your accounts clearer and supports the tax return figures. The way different income streams are treated for tax can vary depending on your business structure and individual circumstances, so we review your position rather than assuming a single approach applies.
Many pharmacists do, but it depends on your circumstances. If you are employed and taxed through PAYE with no other income, you may not need to file one. If you take on locum work, work as a self-employed pharmacist, receive income from a pharmacy business, or have other untaxed earnings, a return is usually required. Self Assessment is also how many people report higher-rate relief on professional expenses and other claims. Because filing obligations vary from person to person, we look at your situation and confirm whether a return is needed and what should go on it.
Commonly claimed items include professional registration fees, indemnity or professional insurance, professional body subscriptions, and costs directly connected to your work, such as travel between sites in certain circumstances. What qualifies depends on whether you are employed or self-employed and on the specific nature of the expense, so not every cost will be allowable. We review your outgoings, identify what is likely to be claimable and explain the reasoning behind each item, keeping records in order well before the return is due.
Yes. Bookkeeping can be handled throughout the year rather than left until the deadline, which keeps your records accurate and makes the accounts process far smoother. Payroll support covers payslips, real-time reporting to HMRC and the pension duties that apply to employers, so your staff are paid correctly and on time. VAT support is available where your turnover means registration applies, covering returns, record keeping and advice on what can and cannot be reclaimed. VAT treatment depends on your individual circumstances and the nature of your supplies, so we assess your position before advising.
It can, and often significantly. Sole traders, partnerships and limited companies are each taxed differently, and the level of National Insurance, the way profits are drawn and the reporting requirements all vary between them. A structure that suits a single locum pharmacist may not be the right fit for a growing pharmacy with employees and multiple sites. Because the right answer depends on your profits, plans and personal circumstances, we review your situation in detail before recommending any change, and we explain the practical implications alongside the tax ones.
Switching is usually much simpler than people expect. We ask for a few details about your current arrangements, contact your existing accountant to request the relevant records, and handle the handover on your behalf. Once everything has been transferred, we review your position, confirm deadlines and agree how you would like to work with us going forward. You do not need to chase paperwork or explain the process to your previous adviser, and we aim to make the transition as smooth and stress-free as possible.
