Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacists and pharmacy businesses face a set of accounting pressures that generic accountants often underestimate. Income is rarely simple, costs are constant, and the reporting rules can shift depending on how the business is structured.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work covers both personal and business accounting needs. For locum and self-employed pharmacists, that usually means Self Assessment tax returns, bookkeeping for locum income, and guidance on allowable professional expenses. For pharmacy owners, limited companies and partnerships, it typically includes annual accounts, Corporation Tax computations, payroll, VAT support where applicable, management accounts and help keeping financial records accurate throughout the year. The exact mix depends on how you work and how your pharmacy business is structured.
They are suited to community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, limited company directors in pharmacy and others working in pharmacy-related businesses. It does not matter whether you are just starting out as a locum, taking on your first management role, buying into a partnership or running several branches — the support is arranged around your circumstances rather than a fixed template.
NHS payments, private prescription income, retail sales, consultation fees and any other revenue are separated so that your accounts show what is actually being earned and from where. That separation matters because it improves the quality of your management information and helps identify where margins are strongest. The correct accounting treatment can depend on the nature of each income stream and any contractual arrangements attached to it, so we review your specific position before confirming how items should be reported.
In many cases, yes. Locum work is usually treated as self-employment, which means income needs to be reported and tax and National Insurance accounted for through Self Assessment, even when you also hold a salaried position. The exact position depends on your individual circumstances, including how you are engaged and whether you have other income sources. We can review your arrangements, explain your filing and payment deadlines, and help you keep records of income and expenses in a format that makes the return straightforward.
Commonly claimed items include registration and professional body fees, indemnity insurance, specialist clothing and equipment, professional publications, and certain travel costs between temporary workplaces. What counts as allowable depends on your individual circumstances, so not every expense is automatically claimable and some items are treated differently depending on whether you are employed or self-employed. We help you identify what applies in your case and how to evidence it properly, rather than assuming a blanket rule.
Yes. Bookkeeping and payroll are both core parts of the support we provide to pharmacy businesses, covering dispensary staff, counter assistants, managers and locum cover. That includes recording day-to-day transactions, keeping stock and business costs properly accounted for, running payroll with the associated real-time reporting and pension duties, and producing figures you can actually use to make decisions during the year rather than only at the year end. How much of this you want us to handle is up to you.
VAT applies where your turnover and the nature of your supplies mean you are required to register, and pharmacy businesses can involve a mix of exempt, standard-rated and zero-rated items, which makes the detail important. Whether you need to register, how different income streams should be treated and how returns should be prepared all depend on your individual circumstances. We can review your position, explain the implications clearly and support you with registration and ongoing returns where they apply.
Getting started usually begins with a conversation about what you need, how your income and business are arranged, and any deadlines coming up. If you are currently with another accountant, we can talk through the practical steps of moving across, including what information is needed and how to bring incomplete records up to date. From there you receive a clear outline of the services relevant to you, what we will need from you and how the ongoing support will work, so there are no surprises partway through the year.
