Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances bring together several income streams and cost pressures that most standard accounting setups are not designed to handle. Below are some of the challenges we see most often, and how the right support can make them far more manageable.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on your circumstances, but most clients receive a combination of bookkeeping, annual accounts, Self Assessment or Corporation Tax filing, payroll support and ongoing tax guidance. Locum and self-employed pharmacists typically need help organising income from multiple contracts and claiming allowable professional expenses, while pharmacy owners often need management accounts, staff payroll and help interpreting stock and supplier costs. We agree the scope with you up front and explain what is covered, so there is nothing unclear later on.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, relief pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacy contractors. We also support pharmacists who earn additional income from training, consultancy or other professional activities. If you are unsure whether your situation fits, it is worth having a conversation, because the accounting requirements for a single locum pharmacist are very different from those of a pharmacy with several employees and a dispensary.
These income streams are recorded separately so that your accounts and tax filings reflect each accurately. NHS payments, private prescription income and over-the-counter sales can arrive on different schedules and in different formats, which makes clean record keeping essential. We set up a bookkeeping routine that captures each stream properly, and where the treatment of a particular item is unclear, we review it against your individual circumstances rather than making assumptions.
If you are self-employed, work as a locum, or receive income that is not taxed through PAYE, you will usually need to file a Self Assessment tax return. Pharmacists with multiple income sources, property income or untaxed savings may also need to file. Whether a return is required, and what needs to be included on it, depends on your individual situation, so we check your position before advising and handle the filing on your behalf where it applies.
Common examples include professional registration fees, indemnity insurance, specialist clothing and equipment, relevant training, professional subscriptions and travel between work locations where it qualifies. The rules are specific and not every cost is allowable, so what you can claim depends on your individual circumstances and how the expense relates to your work. We review your outgoings with you and identify what is genuinely claimable, keeping appropriate records to support each entry.
Yes. We can handle payroll for dispensary, counter and management staff, including part-time, variable-hour and casual team members, along with the associated reporting obligations. Bookkeeping can be managed on an ongoing basis or reviewed periodically, depending on how you prefer to work. Keeping records current through the year makes the annual accounts process considerably smoother and gives you a clearer picture of how the pharmacy is performing month to month.
VAT treatment in pharmacy can be more complicated than in many other sectors, because different products and services are treated differently and exemptions often apply. Whether you need to register, what you must charge VAT on, and how you report it depends entirely on your individual circumstances. We can review your position, explain the implications in plain English and support you with ongoing VAT administration where it applies to your business.
Switching is usually far less disruptive than people expect. Once you decide to move, we contact your existing accountant to request the relevant records and handle the handover, so you are not caught in the middle of correspondence. To get started, simply get in touch, tell us about your work as a pharmacist or pharmacy business, and we will discuss your requirements and outline how we can help before you commit to anything.
