Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income is rarely simple, and that complexity is where most accounting headaches begin. Here are the areas our Pharmacist Accountants in Rhondda Cynon see most often, all of which depend on individual circumstances and are best reviewed properly rather than guessed at.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on your circumstances, but typical packages cover annual accounts, Self Assessment or Corporation Tax returns, bookkeeping, payroll, tax planning and, where relevant, VAT support. Many pharmacists start with core compliance work and add management accounts or quarterly reviews if they own a pharmacy or want a clearer picture of performance. We agree the scope in advance so you know exactly what is covered, along with ongoing access to advice when questions come up during the year rather than waiting until the filing deadline.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners and independent pharmacies, as well as pharmacy partnerships and other pharmacy businesses such as dispensaries and retail outlets offering additional services. Some clients are employed and simply need help with a side income from locum shifts, while others run payroll for a full team and need management accounts alongside their tax returns. If your income comes from pharmacy work, the approach we take is built around that world.
NHS contract payments, private prescriptions, consultation fees and retail sales are usually recorded as separate income streams so that your accounts and tax returns reflect what is genuinely happening in the business. Keeping them distinct makes it easier to see where your margin actually comes from and to support the figures if HMRC asks questions. The way each stream is treated can differ depending on your business structure and circumstances, so we look at your individual position rather than applying one rule to everyone.
In many cases, yes. Locum work is often treated as self-employment, and if you have untaxed income above the reporting threshold, a Self Assessment tax return is usually required, even if you also hold an employed position elsewhere. You will need to keep a record of sessions, payments, travel between pharmacies and professional costs such as indemnity cover and registration fees. Whether a return is required in your particular case depends on your total income and circumstances, so it is worth checking rather than assuming.
Commonly claimed costs include professional registration and indemnity insurance, relevant training and continuing professional development, specialist equipment, mileage between pharmacy sites and, in some cases, a proportion of home costs if you run administrative work from there. Whether an expense is allowable depends on why it was incurred and how it relates to your work, and the treatment can vary from one situation to another. We review your outgoings with you and keep appropriate records so claims are properly supported.
Yes. We can keep your bookkeeping running throughout the year, recording income, supplier costs, stock purchases and expenses so your records stay accurate and your year end is straightforward. For employers, payroll covers payslips, real-time reporting, deductions and pension administration for dispensary and counter staff, as well as any family members or managers on the payroll. If you already use accounting software, we can usually work with it, or we can help you set up a system that suits how your pharmacy operates.
VAT registration depends on your turnover and the nature of your supplies, and pharmacy businesses often have a mix of items that are treated differently, including zero-rated and standard-rated goods and various services. Whether you need to register, and how different income streams should be treated once you are registered, depends on your individual circumstances. We can review your position, help with registration if it applies, and make sure returns are prepared and submitted on time.
There is no single right answer, because each structure affects how you pay tax, how profits are shared and how much administrative work you take on. Sole trader status is straightforward for many locums, partnerships are common where two or more pharmacists work together, and a limited company can suit established pharmacies with employees and reinvestment plans. The right choice depends on your income, ambitions and circumstances, so we talk it through with you and review it as your pharmacy business changes.
