Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely sit neatly in one box. Income arrives from several directions at once, costs shift with stock and staffing, and the tax and VAT treatment of each element can vary depending on your individual circumstances. These are the practical issues we see most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our pharmacy accounting packages are put together around your circumstances, so the exact mix varies from client to client. Typically they cover Self Assessment tax returns for locum and self-employed pharmacists, annual accounts and Corporation Tax for pharmacy companies, bookkeeping, payroll and pensions for staff, VAT support where you are registered, and ongoing tax planning through the year. For pharmacy owners we can also prepare management accounts so you can see how dispensary, retail and private income are performing. Because pricing depends on the size and structure of your business, we work on fixed, transparent packages agreed in advance, so you know where you stand with no hidden fees.
We work with pharmacists and pharmacy businesses at all stages. That includes locum pharmacists contracting through agencies or directly with branches, self-employed pharmacists offering relief or consultancy work, community pharmacists employed part-time alongside private work, pharmacy owners trading as sole traders or through a limited company, partnerships running one or more branches, and independent pharmacies with a dispensary, retail counter or additional services such as vaccination clinics. If your income or business is pharmacy-related, we are likely to be a good fit.
We do, and it matters. Pharmacy income can combine NHS payments, private prescription income, over-the-counter retail sales, consultation fees and other service income, and each element may need to be recorded differently so that your accounts and tax returns reflect what actually happened. Locum pharmacists have a different pattern again, with income arriving per assignment, often from multiple sources, alongside travel and professional costs. Getting this structure right at the start keeps your bookkeeping accurate and makes your year-end much less painful. Where the treatment of a particular income stream depends on your individual circumstances, we will explain the options rather than assume.
Commonly claimed costs include professional registration and regulatory fees, indemnity or professional insurance, continuing professional development, specialist journals or subscriptions, mileage or travel between assignments, and a proportion of home office or phone costs where genuinely used for work. For pharmacy owners the list is wider and includes stock, dispensary equipment, staff costs, software, premises costs and more. What is allowable depends on your individual circumstances and on the purpose of the expense, so the right answer is rarely a one-size-fits-all list. We review your spending with you and flag anything that needs closer attention before it goes on your return.
Yes. We run payroll for pharmacy businesses of varying sizes, covering dispensary technicians, counter assistants, delivery drivers, locum staff and management, along with the associated real-time reporting, payslips, statutory payments and pension duties. If you are bringing payroll over from another provider or running it yourself at the moment, we can take it on and make sure your records line up with your accounts, so you are not reconciling two sets of figures at year end.
It depends on your circumstances. VAT registration is generally driven by your taxable turnover against the prevailing threshold, but the position is more nuanced if you sell zero-rated items such as certain medicines alongside standard-rated goods and services, or if you operate through more than one business entity. The right answer for a community pharmacy is not always the right answer for a locum working alone. We will look at your turnover, the mix of what you sell and your plans for the year, explain the implications clearly, and help you decide whether registration is required or whether voluntary registration is worth considering.
Absolutely, and it is usually simpler than people expect. Once you decide to move, we contact your existing accountant to request the information we need, such as your previous accounts, tax returns and trial balance, and we handle the professional clearance process on your behalf. You do not need to have an awkward conversation or chase anybody for records. We will confirm your filing deadlines, review your position and let you know if there is anything that needs attention before we take over the ongoing work.
Getting started is a three-step process. Get in touch with us and we will arrange a time to talk, ideally with a copy of your most recent accounts or tax return to hand. We then discuss your accounting and tax requirements in detail, covering your income streams, your business structure, staff, payroll and any upcoming deadlines. From there we set out how we can help and what it involves, so you can make an informed decision. Once you are happy to proceed, we put the ongoing support in place and manage everything from there.
