Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances are rarely straightforward. Income can arrive from several directions at once, costs are constant, and the tax treatment of particular items often depends on individual circumstances rather than a one-size-fits-all rule. Here are the issues we see most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact package depends on your circumstances, but most clients receive a combination of bookkeeping, Self Assessment or annual accounts preparation, tax return filing, payroll and ongoing advice, with VAT support and management accounts added where they are relevant. Locum and self-employed pharmacists typically need Self Assessment, income and expense tracking and tax planning, while pharmacy owners usually need annual accounts, Corporation Tax returns, payroll and management information. We confirm the scope in writing before starting, along with a fixed fee, so you know what is covered and what is not.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacy businesses operating through a limited company. That includes people who combine employed pharmacy work with self-employed income, and owners running more than one site. If your work involves dispensing, clinical services, private consultations or a mix of all three, the accounting needs to reflect that variety, and we can advise on how best to record and report it.
Both income streams need to be reported correctly, and the way they interact depends on your tax position, including any PAYE already deducted and your total earnings for the year. We make sure all sources are captured, that allowable expenses relating to the self-employed side are claimed where they qualify, and that your Self Assessment return presents an accurate picture. Because the outcome depends on individual circumstances, we review your figures before filing rather than applying a standard approach.
Common examples include professional registration and indemnity cover, membership of relevant bodies, certain training and continuing professional development costs, and travel between locum placements or sites, but whether an expense is allowable depends on what it was for and how it relates to your work. Some costs are clearly business related, others are not, and a few sit in the middle. We review your spending and tell you which items can be included and which cannot, so you are not overstating or understating anything on your return.
Yes. We run payroll for dispensary staff, counter assistants, pharmacy managers and other employees, covering payslips, real-time reporting to HMRC, and the pension duties that come with employing people. For owners, this takes a recurring administrative burden off the desk while keeping records consistent with the annual accounts. Directors of limited companies also need their own salary and dividend arrangements handled sensibly, and we can advise on how those fit together, depending on your circumstances.
VAT in pharmacy can be complicated because income often comes from a mix of NHS dispensing, private services, retail sales and other fees, and each element may be treated differently. Whether you need to register, what you can reclaim, and how returns should be prepared depends on your turnover, your income mix and your individual circumstances. We review your position, explain what applies to you, and handle registration and returns where required so the treatment is consistent and properly supported.
Yes, and it is a decision worth reviewing rather than setting once and forgetting. The right structure depends on your profits, how many people are involved, how you want to draw income, and your longer-term plans for the business. There can be tax and administrative implications either way, and the answer is not the same for every pharmacy. We talk through the practical differences, the compliance obligations attached to each, and how a change would affect your reporting, then let you decide with a clear understanding of the trade-offs.
Switching is usually simpler than people expect. We ask for authorisation to act on your behalf, contact your existing accountant for the relevant records and filing history, and take over bookkeeping, payroll and returns from an agreed date. There is no requirement to wait for a year end, and we can pick up mid-year without disrupting your deadlines. To begin, just get in touch with a brief outline of your situation and we will arrange a convenient time to talk through your requirements and confirm the scope in writing.
