Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income rarely arrives in a single tidy stream, and that is where most accounting difficulties begin. NHS payments, private prescriptions, retail sales, locum fees and salary all need to be tracked and reported correctly, and the right treatment for each depends on your individual circumstances and how your business is structured.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on whether you are an individual pharmacist or running a pharmacy business, but typical work includes Self Assessment tax returns, annual accounts, Corporation Tax and partnership returns, bookkeeping and financial record keeping, payroll for dispensary and counter staff, management accounts, and tax planning conversations through the year. Where VAT applies to your business, we can support registration decisions and returns, though the correct treatment always depends on your individual circumstances and the specific mix of NHS, private and retail sales you make. We agree the scope in writing before we begin so you know exactly what is covered.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy-related businesses. That includes pharmacists who are employed and locumming alongside each other, owners of a single pharmacy, and those running or expanding to multiple sites. If your income or business sits within the pharmacy sector, the support is designed around the patterns you actually deal with rather than a generic small business template.
We start by mapping out every income stream so nothing is missed and everything is recorded in the right place. NHS payments, private prescription income, over-the-counter retail sales, locum fees and salary each need to be captured and reported correctly, and how they are treated depends on your individual circumstances and how your business is structured. Once the records are set up properly, the reporting becomes far more straightforward, and you get a clearer picture of which parts of your work or business are actually generating the margin.
Yes, this is one of the most common situations we deal with. When you have employment income and self-employed locum income together, both need to be reported correctly on your Self Assessment return, and expenses need to be attributed to the right stream. We help you gather the figures, work out what can reasonably be claimed, and ensure the return is submitted accurately and on time. Because the tax position depends on your individual circumstances, including your total income and any other sources, we work through your specific numbers rather than applying a one-size-fits-all rule.
Common items we look at include professional registration and indemnity cover, relevant training and continuing professional development, specialist equipment, business mileage, and a proportion of costs such as home office use where genuinely applicable. Whether a particular expense is allowable depends on your individual circumstances, what it was used for, and whether it is wholly and exclusively for your work or business. We talk through your actual costs each year rather than producing a generic list, so what is claimed is properly supported and defensible.
We do. Bookkeeping can be kept current through the year so your records are accurate and year end is not a scramble, and payroll support covers dispensary and counter staff, including pension duties and the deadlines that come with them. On VAT, we can help with registration decisions, returns and record keeping, but the correct treatment varies considerably depending on your individual circumstances — a pharmacy with a large proportion of zero-rated prescriptions is in a very different position from one focused on retail sales. We assess your specific profile before recommending an approach.
There is no single answer that suits every pharmacy, because the right structure depends on your profits, how many owners are involved, your plans for growth, and how you want to take money out of the business. A sole trader structure is simpler administratively, a partnership suits two or more owners working together, and a limited company can offer different tax and liability outcomes in certain circumstances. We talk through the trade-offs with you, explain the practical and administrative consequences of each, and review the position as your business changes rather than leaving a decision made years ago unchallenged.
Switching is usually much simpler than people expect. Once you decide to move, we contact your current accountant to request the necessary records and information, handle the professional clearance process, and bring your bookkeeping and filings up to date so there are no gaps. We then confirm the scope of work and what is included so everything is clear from the start. To begin, simply get in touch and tell us a little about your pharmacy work or business, and we will arrange an initial conversation to talk through your requirements.
