Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income and costs are rarely simple, and that is where most accounting difficulties begin. A few of the common challenges Pharmacist Accountants in Romiley help with include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on your circumstances, but most pharmacists and pharmacy businesses come to us for a combination of bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and ongoing tax guidance. Self-employed locums typically need their income and professional expenses brought together for a Self Assessment return, while pharmacy owners and limited companies usually need annual accounts, Corporation Tax support, payroll for staff and management information through the year. VAT support is included where it applies. We agree the scope with you up front and work within fixed, transparent packages, so you know what is covered and there are no hidden fees.
Our Pharmacist Accountants in Romiley work with community pharmacists, locum pharmacists, self-employed pharmacists, relief and relief-cover pharmacists, pharmacy managers, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacy businesses. We also support pharmacists who run additional activities such as private consultations, travel health services or online dispensing. If your work involves pharmacy in any form, it is worth a conversation to establish whether the support you need is straightforward compliance work or something more involved.
Yes — this is one of the most common situations we see. Many pharmacists earn from a mix of employed work, locum shifts, NHS remuneration, private prescriptions and retail sales, and each source can be treated differently for tax purposes. We map out where your income comes from, keep records that separate the different streams clearly, and make sure everything is reported correctly. Sorting this out early usually makes the whole process simpler and reduces the risk of queries later on.
It depends on your situation. If you are employed only, your tax is usually handled through PAYE and you may not need a return. If you work as a locum or are otherwise self-employed, receive untaxed income, have rental income, or are a company director, a Self Assessment return is generally required. Pharmacy income, allowable expenses and the resulting tax position all depend on individual circumstances, so we review your particular position and confirm what is needed, then prepare and submit the return on your behalf.
Costs that are incurred wholly and exclusively for the purposes of your pharmacy work are generally the ones to look at. In practice this often includes professional registration and indemnity insurance, subscriptions to professional bodies, travel between work locations, specialist equipment, uniforms and relevant training. The precise treatment depends on your individual circumstances and on whether you are employed, self-employed or operating through a company, so we review each cost rather than assuming it can be claimed. Accurate records make this far easier to establish.
We keep your records organised throughout the year rather than leaving everything until a deadline. That covers dispensary takings, private service income, supplier payments, stock purchases, staff costs and general overheads. Records can be kept in a format that suits how you work, whether that means sharing documents digitally or using accounting software. Good record keeping not only supports accurate returns and accounts, it also gives you a clearer picture of how the business is performing and makes any HMRC query far easier to deal with.
Yes. We run payroll for pharmacy staff, including part-time dispensers, counter staff and relief employees, handling the calculations, payslips and the associated reporting obligations. On VAT, whether you need to register and how different types of pharmacy income are treated depends on your individual circumstances and turnover, so we review your position and advise accordingly. Where VAT applies, we manage the returns and make sure the treatment of your income streams is consistent and properly documented.
Switching is usually far less disruptive than people expect. We ask for some basic details about your pharmacy work or business, then contact your existing accountant to request the relevant records and information on your behalf. Once everything is in place, we review your position, confirm any upcoming deadlines and take over the ongoing work. If you are partway through a tax year or an accounting period, we simply pick up from where things stand and make sure nothing is missed. A short initial conversation is often enough to get the process moving.
