Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacists and pharmacy businesses deal with a distinctive mix of income streams, costs and compliance deadlines, and staying on top of all of them can quickly become a full-time job in itself. Our Pharmacist Accountants in Runcorn help you make sense of the detail, so nothing important is missed and your records stand up to scrutiny.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our core service for pharmacists typically includes preparing your annual accounts and tax returns, Self Assessment where relevant, bookkeeping and financial record keeping, payroll for you and your staff, and ongoing tax guidance throughout the year. For pharmacy owners and partnerships, we also cover Corporation Tax or partnership returns, management accounts and VAT support where your turnover or activities make registration necessary. Because the right mix depends on how you work, we agree the scope with you up front as part of a fixed, transparent package, so you know exactly what is covered and there are no hidden fees.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy managers, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies running one or more branches. That also includes pharmacists with side income from prescribing services, online pharmacy operations or consultancy. Whether you are employed and simply need a Self Assessment return, or you run a busy dispensary with a payroll to manage, the support is shaped around your circumstances rather than a one-size-fits-all template.
Locum work often means multiple contractors, varying hours and payments that fall across different tax years, which makes accurate record keeping essential. We help you track your locum fees, match them to the right period, and report the combined picture correctly alongside any employed income, NHS earnings or private work. Because the correct treatment depends on your individual circumstances, we review your specific situation rather than assuming a standard approach, and we explain clearly how each element affects your tax position.
Yes. Self Assessment is a core part of what we do for pharmacists, including those with a mix of employment and self-employment. We review the expenses you want to claim — such as professional registration and indemnity cover, professional subscriptions, uniforms, and travel between sites — and confirm what is likely to be allowable based on your circumstances. Allowable expenses and their tax treatment depend on individual facts, so we look at your records carefully rather than applying a blanket rule, and we keep you informed of anything that needs further evidence or clarification.
We do. Good bookkeeping is the foundation of accurate accounts and a smoother tax return, so we can either keep your records up to date throughout the year or work with the system you already use. On the payroll side, we process wages for dispensers, counter assistants, pharmacists and management staff, handle real-time reporting, deal with pension duties and manage part-time or variable hours correctly. Keeping payroll and bookkeeping joined up means your year-end accounts and tax filings are consistent and far less stressful to prepare.
VAT in pharmacy can be genuinely complex, because dispensing, retail sales and private services can be treated differently, and registration depends on your turnover and the nature of what you provide. We can review whether registration is required, help you understand which supplies are standard-rated, zero-rated or exempt, and manage your returns once you are registered. Whether VAT applies to a particular activity, and how it should be reported, depends on individual circumstances, so we assess your position specifically rather than offering a general answer.
There is no single right answer — the best structure depends on your profits, how many owners are involved, your plans for growth and how you want to take money out of the business. We talk through the practical differences between operating as a sole trader, a pharmacy partnership or a limited company, including how each affects your accounts, tax filings and administration. If your circumstances change, we can revisit the structure with you, and where a decision has wider legal or financial implications we will point you towards the right specialist advice.
It starts with a simple conversation. Get in touch and tell us about your role, your income sources and what you would like help with, and we will talk through your accounting and tax requirements in detail. If you are switching from another accountant, we can explain what information we need and coordinate the handover so the transition is smooth. From there, we agree a clear scope of work and provide appropriate ongoing support, with a named contact you can turn to whenever a question comes up during the year.
