Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income rarely arrives in one neat stream, and that is exactly where record keeping and tax reporting get complicated. A few of the common pressure points we help Rochford pharmacists work through include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants in Rochford handle the accounting and tax work that sits behind a pharmacist's income and a pharmacy business's trading. In practice that means preparing annual accounts, completing Self Assessment tax returns, managing bookkeeping, running payroll for staff, dealing with Corporation Tax for incorporated pharmacies, and providing tax planning and management information. The work is tailored to pharmacists rather than general trades, so the way NHS income, private sales, locum fees and professional expenses are recorded and reported reflects how pharmacy earnings genuinely arrive.
They suit anyone earning through pharmacy work or running a pharmacy business. That includes locum pharmacists, self-employed pharmacists providing clinical or advisory services, community pharmacists, pharmacy owners and directors, independent pharmacies, and pharmacy partnerships. We also work with pharmacists who have more than one income source, such as a main employed role alongside locum shifts or a separate business interest, since these situations usually need careful record keeping and coordinated tax reporting.
Pharmacy income can come from several directions, and each element needs to be identified and recorded correctly so your accounts and returns are accurate. NHS payments, private prescription income, retail sales, locum fees and other earnings may all behave differently, and some may be zero-rated or exempt for VAT purposes while others are not. Because the treatment depends on your individual circumstances and how your business is structured, we review your particular income streams with you before deciding how each should be reported.
Many pharmacists do, but it depends on your circumstances. If you are self-employed, work as a locum, receive untaxed income, are a partner in a pharmacy business, or have income from property or investments, a return is usually required. If you are employed and taxed entirely through PAYE with no other income, it may not be necessary. We review your position and confirm what applies to you, then prepare and file the return within the deadline so you are not caught out by late-filing penalties or unexpected payments on account.
Pharmacists commonly incur costs such as professional registration fees, indemnity insurance, professional body subscriptions, training and continuing professional development, specialist equipment and, in some cases, travel between sites. Whether a particular cost can be claimed depends on your individual circumstances — for example, whether you are employed, self-employed, or running a limited company, and whether the expense was incurred wholly and exclusively for your work. We go through your expenditure with you and identify what is likely to be allowable, keeping the supporting records in order.
Yes. Bookkeeping is the foundation of accurate accounts and tax returns, so we manage day-to-day record keeping for pharmacies, keeping sales, purchases, stock and expenses reconciled and current rather than leaving everything to year end. Our payroll service covers payslips, PAYE, National Insurance and pension duties for dispensary, counter and management staff, including the handling of starters, leavers and variable hours. This keeps your obligations to HMRC and your team properly met while giving you reliable figures to work from.
VAT is one of the trickier areas for pharmacy because different types of supply can be treated differently — some prescriptions are zero-rated while other retail sales and services are standard-rated, and the rules are not always intuitive. Whether you need to register depends on your taxable turnover and the nature of what you sell, and voluntary registration can sometimes be worth considering for other reasons. Because VAT treatment depends on individual circumstances and the mix of goods and services involved, we look at your specific situation and advise accordingly.
Switching is usually simpler than people expect. We start with a conversation about your current setup, your income streams and what you need help with, then we contact your existing accountant to obtain the records and information required, so you do not have to manage that correspondence yourself. Once everything is in place, we confirm what we will handle — bookkeeping, accounts, payroll, returns and deadlines — and keep you informed as each one approaches. If your business structure or circumstances change, we adjust the support to match.
