Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income and costs rarely fit a single simple pattern, and that is where most accounting difficulty begins. A few of the common pressure points we help pharmacists and pharmacy businesses work through are below.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on your circumstances, but most pharmacists and pharmacy businesses come to us for a combination of Self Assessment or Corporation Tax, annual accounts, bookkeeping, payroll, tax planning, and ongoing advice through the year. Locum and self-employed pharmacists usually need their tax return prepared with professional expenses reviewed properly, while pharmacy owners and limited companies typically need accounts, Corporation Tax, payroll for staff, and management information during the year. VAT support is included where a business is registered or approaching registration, and the correct treatment depends on your individual circumstances. We will confirm exactly what is covered before you commit to anything.
Our pharmacy accounting support is built for people working in and around pharmacy. That includes community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, and wider pharmacy businesses. It does not matter whether you work alone, share profits with partners, or employ a team in a dispensary — the accounting needs differ, and the support is shaped around whichever position you are in. If your working life involves prescriptions and patient care, our focus is on making the numbers straightforward for you.
Different income streams carry different reporting requirements, so the first step is always to record and separate them clearly. NHS income, private prescription income, retail sales, and locum earnings are tracked distinctly so your accounts and returns reflect where the money came from and how it should be treated. This separation also makes it easier to monitor performance and spot changes in trading patterns across the year. How each stream is taxed depends on your individual circumstances and business structure, and we will explain that position clearly rather than leaving you to guess.
Yes, Self Assessment is one of the most common pieces of work we handle for pharmacists. We prepare and file your return, review the professional expenses you have incurred, and make sure the figures are consistent with the records you hold. If your income has changed during the year — perhaps you added locum shifts, took on a different contract, or reduced your hours — that is reflected accurately in the return. Whether specific costs can be claimed depends on your individual circumstances, and we will confirm that with you before anything is submitted.
Pharmacists commonly incur costs such as professional registration and indemnity cover, continuing professional development, specialist equipment, uniforms, and travel between work locations, among others. Whether a particular cost can be claimed depends on your individual circumstances, your employment status, and how the expense relates to your work. The distinction between employment and self-employment matters here, and the treatment is not always identical. We review your expenses as part of the return or accounts process and explain what has been included and why.
Yes. Bookkeeping is arranged to suit how you already work, whether you prefer to pass over paperwork periodically or keep records digitally and share them as you go. Payroll covers the dispensers, counter staff, and locum cover a pharmacy may employ, including payslips, PAYE, and the associated reporting. Keeping bookkeeping and payroll with the same adviser usually makes life easier, because staff costs feed directly into your accounts and management information without duplication or gaps. We will agree a rhythm that fits the size of your operation.
VAT support is provided where your pharmacy business is already registered or where turnover suggests registration may be on the horizon. The right approach depends on the nature of your sales, your structure, and your individual circumstances, since different income types can be treated differently. We review the position with you, explain the options, and make sure returns are submitted accurately and on time. If registration is approaching, discussing it early usually gives you more room to plan than dealing with it after the fact.
Yes to both. Business structure is worth revisiting periodically, because the right setup can change as profits grow, as partners join or leave, or as you move between self-employment and running a limited company. We look at how income is drawn, how profits are shared, and what obligations follow, with the treatment depending on your individual circumstances. If you are currently with another accountant, switching is generally a straightforward process — we handle the handover, request the relevant information, and make sure nothing is missed in the transition. You will know what is happening at each stage.
