Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work creates a distinctive mix of income streams, costs and reporting requirements, and it is easy for things to slip when you are focused on patients and prescriptions. Pharmacist Accountants in Ryton help pharmacists make sense of these pressures and keep everything in order.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Support typically covers Self Assessment tax returns, annual accounts, day-to-day bookkeeping, payroll, Corporation Tax returns for limited companies, tax planning and VAT support where a business is registered. For pharmacists, that also means correctly recording NHS income, private prescription and retail income, locum fees and professional expenses, along with stock, dispensary wages and other business costs. Exactly what is included depends on your circumstances and whether you work as a sole trader, locum, partner or limited company director, so the scope is agreed with you before any work begins.
They are designed for anyone earning a living in pharmacy. That includes community pharmacists in employment, locum pharmacists working across several pharmacies, self-employed pharmacists, independent pharmacy owners, pharmacy partnerships and limited company directors running a pharmacy business. It also suits pharmacy managers and pharmacists who combine employed work with occasional locum shifts. Because income streams differ so much between these groups, the accounting work is shaped around your particular mix rather than a standard package.
NHS payments, private prescription income and retail sales are recorded separately so you can see what is driving the business and where the margin actually sits. That separation matters for bookkeeping accuracy, for management information and for making sense of the figures at year end. How each stream is treated for tax purposes depends on your business structure and individual circumstances, so we review that with you rather than assuming one approach fits everyone.
In most cases, locum income counts as self-employed income and needs to be reported through Self Assessment, even if you also have employed income from a pharmacy. That means keeping records of shifts, fees received and allowable expenses throughout the year. Whether you need to file, and what you can claim, depends on your individual circumstances, so it is worth confirming your position rather than relying on a general rule.
Typical claims include professional registration and indemnity insurance, uniforms, certain travel between locum assignments, continuing professional development and specialist equipment where it is genuinely used for work. Some costs are straightforward, others less so, and the treatment depends on individual circumstances and how the expense relates to your work. Keeping clean records and receipts throughout the year makes the position much easier to establish when your return is prepared.
Yes. Bookkeeping can be maintained throughout the year, capturing income, stock purchases, dispensary costs, wages and other overheads so records are complete rather than rebuilt at the last minute. Payroll covers dispensary staff, counter assistants, pharmacy managers and other employees, including the pension duties that arise from employing people. If you already run your own payroll software, we can work alongside it, and the level of support is agreed based on how much you want to handle yourself.
Where a pharmacy business is VAT registered, we help with returns, records and the treatment of different income streams and costs. VAT treatment is rarely identical across every item a pharmacy sells or supplies, and whether registration is required at all depends on turnover and the nature of your supplies. Because these points depend on individual circumstances, we look at your specific position rather than applying a blanket rule.
Switching is usually simpler than people expect. Get in touch, tell us about your pharmacy work and current arrangements, and we will discuss what is needed to take things on — including contacting your existing accountant for the relevant records and information. There is no need to wait for a particular date, and the transition can be handled without disrupting your deadlines. Once everything is agreed, you receive ongoing support throughout the year.
