Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income and costs rarely arrive in a neat, predictable pattern, and that creates a handful of recurring accounting pressures. Here are the areas our Pharmacist Accountants in Scarborough most often help clients work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our pharmacy packages are built around the compliance and support work most pharmacists and pharmacy businesses need. That typically covers annual accounts and tax filings, Self Assessment returns, bookkeeping and financial record keeping, payroll for your team, Corporation Tax computations for limited companies, management accounts, and VAT support where registration applies. Alongside the compliance work we provide practical tax planning and ongoing advice through the year. The exact mix depends on whether you are a locum pharmacist, a self-employed pharmacist, a partner or a limited company director, so we confirm the scope before you commit.
Not at all. We support locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy managers, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacy businesses that have expanded into additional services or multiple locations. Some of our clients simply need a Self Assessment tax return and help with professional expenses, while others need a full accounting function including payroll, management accounts and VAT. Whatever point you are at in your career or business, the approach is the same: understand your situation, then put the right support in place.
This is very common in pharmacy, and it means two different sets of rules apply to the same tax year. Your employed income is taxed through PAYE, while locum or self-employed income is reported through Self Assessment, usually with payments on account towards the following year. You may also be able to claim allowable expenses against the self-employed element, such as indemnity insurance, professional registration, mileage between sites and certain training costs. Because the rules and the relief available depend on your individual circumstances, we review your specific position rather than applying a blanket approach.
Yes, and it is one of the areas where pharmacists most often overpay tax or, occasionally, claim something they should not. Typical items we look at include registration and regulatory fees, professional indemnity insurance, specialist training and continuing professional development, mileage and travel between pharmacy sites, and a proportion of home costs where genuinely used for work. Whether an expense is allowable, and how much of it, depends on your individual circumstances and how the expense relates to your work, so we assess each item rather than assuming it will be accepted.
We do. For pharmacy businesses we manage day-to-day bookkeeping so that income from dispensing, NHS contracts and private services is recorded cleanly alongside stock purchases, supplier costs and overheads. On payroll, we look after dispensary, counter and management staff, including variable hours and overtime, payslips, pension duties and submissions to HMRC. Keeping these records accurate through the year makes the annual accounts far more straightforward and gives you figures you can rely on when reviewing margins or planning staffing.
VAT in pharmacy can be genuinely intricate, because NHS prescriptions, private prescriptions, retail sales and clinical services may be treated differently from one another. Whether you need to register, which scheme suits you, and how each income stream should be treated all depend on your individual circumstances and the nature of the supplies you make. We review your turnover and activities, flag where registration may be required, and make sure returns are prepared correctly. If your position changes — for example, you add new private services — we revisit the treatment with you.
There is no single right answer, and the best structure can change as your income grows or your business evolves. Sole trader status is straightforward and often suits locums and newly self-employed pharmacists. Partnerships are common where two or more pharmacists run a pharmacy together. A limited company can offer different tax and profit extraction options, along with additional compliance and filing obligations. We look at your income levels, plans for the business, and how you want to take money out, then explain the trade-offs so you can decide with the full picture in front of you.
Switching is usually far less disruptive than people expect. Get in touch and we will talk through your current arrangements, your income streams and any outstanding filings or deadlines. With your permission we contact your existing accountant for the relevant records and take over the professional clearance process. Once everything is in place we set up how you will share information, agree the scope of work, and confirm the timetable for accounts, returns and payroll. From then on you have Pharmacist Accountants in Scarborough handling your compliance and available for questions throughout the year.
