Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely arrive in a neat, single stream, and that is where many pharmacists find accounting becomes complicated. A few of the common pressure points we help with include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants in Shenstone handle the accounting and tax work that sits behind your professional life, whether you are employed, self-employed, working as a locum or running a pharmacy business. That typically includes preparing Self Assessment tax returns, keeping bookkeeping up to date, producing annual accounts, dealing with Corporation Tax or partnership returns where they apply, running payroll for pharmacy staff, and advising on tax planning and record keeping. The emphasis is on making sure your income is recorded correctly, your allowable expenses are identified, and your filing deadlines are met without last-minute panic.
They suit a wide range of pharmacy professionals and businesses. We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, and pharmacy businesses with staff or multiple sites. Whether you are newly self-employed and filing your first return, or you have run a pharmacy for years and want better management information, the support is shaped around your circumstances rather than a fixed template.
Pharmacy income often comes from several directions at once, such as employed salary, locum fees, NHS payments and private services. Each of these can be treated differently for tax purposes, so we look at your total picture before deciding how everything should be reported. Keeping income streams clearly separated and well documented makes your records easier to follow, reduces the risk of errors, and gives you a clearer view of which parts of your work are most profitable. Because treatment depends on individual circumstances, we always review your own position rather than assuming a standard answer.
Many pharmacists do, particularly those with locum income, self-employed work, untaxed income from other sources, or income from property or investments. If all your income is taxed through PAYE and nothing else applies, you may not need to file, but that depends entirely on your personal situation. We can review your circumstances, confirm whether a return is required, and if it is, prepare and submit it accurately, making sure any professional expenses and reliefs you are entitled to are considered before filing.
Commonly considered expenses include professional registration fees, indemnity or professional insurance, required uniforms, continuing professional development, professional subscriptions, and travel between temporary work locations such as different pharmacy sites. Whether a particular cost is allowable depends on the nature of the expense and your individual circumstances, and some costs that feel professional in nature are not claimable for tax purposes. We review your spending with you, identify what can reasonably be claimed, and make sure your records support the figures submitted.
Yes. We support bookkeeping for pharmacy businesses so that sales, stock purchases, supplier invoices and business costs are recorded consistently throughout the year rather than being reconstructed at the end of it. We also run payroll for dispensary staff, technicians and counter teams, including payslips, deductions and pension contributions, and we make sure payroll deadlines are met. If your turnover and circumstances mean VAT registration is required, we can support VAT record keeping and returns as well. The aim is to keep the administrative side of the pharmacy tidy so you can concentrate on trading.
It can do. Sole trader, partnership and limited company structures each come with different rules for tax, National Insurance and how profits are reported and distributed. The right structure for you depends on your income levels, how many owners or partners are involved, whether you plan to grow or bring in staff, and your longer-term plans for the business. We review your structure with you and explain the practical implications, so any decision you make is based on your own circumstances rather than a general rule of thumb.
Switching is usually more straightforward than people expect. Once you get in touch and we have talked through your requirements, we can contact your existing accountant to request the relevant information and records on your behalf, with your authorisation. We then review your position, confirm what needs to be filed and when, and set up a way of working that suits you. If you are starting out as self-employed or setting up a pharmacy business, we can begin from scratch instead. Either way, the first step is simply a conversation about where you are now and what you need.
