Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is not complicated for its own sake; it is the variety of working arrangements that creates the complexity. The points below are common in dental work, although which of them apply to you will depend on your contract, your income sources and the structure you trade through.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work usually covers the core compliance tasks plus the planning that sits around them. That can include preparing Self Assessment tax returns, maintaining bookkeeping, producing annual accounts, dealing with Corporation Tax for incorporated practices and handling partnership returns where relevant. Payroll, VAT returns, pension duties and tax planning often form part of the picture too. The exact mix depends on whether you are an associate, a principal, a partner or a limited company owner, and on whether your income comes from NHS work, private work or both.
Many self-employed associates find professional support useful because they are responsible for their own tax return, records and payments on account. An accountant can help keep track of fee statements, laboratory costs, indemnity cover, travel between sites and other allowable expenses, and can confirm whether self-employed treatment is appropriate for the contract in place. If you are engaged as an employee instead, your tax is normally handled through PAYE, although a return may still be required in certain situations such as higher income or additional untaxed income.
It depends on how you trade. If you are a sole trader or in partnership, your share of profits from both NHS and private work is generally reported through Self Assessment. If you operate through a limited company, the company pays Corporation Tax on its profits and you then decide how to extract funds, for example through salary, dividends or a combination. Because the two income streams can be taxed differently and are often paid on different cycles, keeping them separately recorded tends to make reporting far easier.
Yes. Practice payroll can involve a mix of clinical and non-clinical staff, including nurses, hygienists, therapists, receptionists and practice managers, some of whom may be part-time or on variable hours. Payroll support can cover calculating pay, operating PAYE, handling starters and leavers, processing statutory payments and meeting automatic enrolment pension duties. Where an associate is engaged as an employee rather than as a self-employed contractor, that arrangement would also need to be reflected in the payroll.
Commonly claimed items include indemnity and professional insurance, registration and professional body subscriptions, continuing professional development, laboratory fees, specialist instruments, practice-related travel and a proportion of home costs where a genuine business use applies. The key test is normally whether the cost was incurred wholly and exclusively for the business, and the rules can differ between self-employment and employment or between a sole trader and a company. It is worth discussing specific items before assuming they can be claimed.
There is no single answer that suits every dentist. Sole trader status tends to be simpler and may suit associates with relatively straightforward affairs, while a limited company can be worth considering where profits are higher, where several principals work together, or where there is a desire to limit personal exposure or plan profit extraction more flexibly. Partnerships are common in practices with multiple principals and bring their own filing requirements. The right route depends on profit levels, risk, plans for the future and how you want to take money out of the business.
It is usually a straightforward process. You would normally let your existing accountant know you are moving, and the new accountant requests professional clearance and the handover of records, including prior accounts, returns and any bookkeeping files. In the meantime, it helps to gather your own paperwork such as income records, expense receipts, bank statements and details of any staff or VAT arrangements. Timing the move outside a busy filing period often makes the transition smoother.
For an initial conversation, it helps to have an idea of your working arrangement, your income sources and the structure you trade through, along with any recent correspondence from HMRC. For the work itself, you would typically provide income statements or fee schedules, expense receipts and invoices, bank and credit card statements, payroll details where you employ staff, and copies of previous accounts or returns if you have them. If records are incomplete, that is not usually a barrier, but it is useful to say so upfront.
