Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward salary or single trading income. The areas below are common considerations, but which ones apply to you depends on whether you are an associate, a principal, a partner or a limited company director, and on how your income and costs are structured.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, yes. If you are an associate dentist or otherwise self-employed and receive income that has not been taxed at source, you will usually need to report it through Self Assessment. The return covers your self-employed profits alongside any other income, such as practice drawings, rental income or dividends. Tax is then calculated based on your overall position, with payments on account potentially applying. Because associate arrangements vary, it is worth confirming how your particular contract and pay structure should be reported before the filing deadline approaches.
An associate dentist is typically self-employed and responsible for their own tax return, with income and expenses relating to their clinical work. A practice owner usually has wider responsibilities: staff payroll, premises costs, equipment, possibly VAT registration, and either partnership or company accounts depending on the structure. Associates generally claim a share of certain costs such as indemnity insurance, GDC fees, professional subscriptions and lab charges where these are met personally, whereas principals also account for the trading or corporate results of the practice itself.
Yes. Many dentists receive income from more than one source, and the way NHS contract payments and private fees are recorded and reported can affect your bookkeeping and accounts. We help separate and track those income streams so your records reflect what you have actually earned and when, which supports accurate VAT treatment where it applies and a clearer picture of profitability. Because NHS contract arrangements and private fee structures differ between practices, the treatment is considered on a case-by-case basis.
Commonly claimed costs include GDC registration, professional body subscriptions, indemnity or medical defence cover, continuing professional development, specialist clothing such as scrubs, and laboratory fees or materials where these are borne personally. What is allowable depends on whether the cost is wholly and exclusively for your work, whether it is capital or revenue in nature, and whether it was already met by the practice. Capital items such as equipment are treated differently from day-to-day running costs, so it is worth reviewing your spending rather than assuming everything is claimable.
VAT registration depends on your taxable turnover and the nature of the services you provide, and some dental services may be exempt while others, such as certain cosmetic treatments or sales of goods, are not. This means a practice can have a mixed VAT position that requires careful monitoring rather than a simple threshold check. If you are approaching a registration decision or already registered, we can help you understand how your income streams should be treated and how to keep the supporting records in order.
There is no single answer that suits every dentist. A sole trader or partnership structure is common among associates and some practice owners, while a limited company may appeal where profits are retained, where there are multiple principals, or where a particular profit extraction strategy makes sense. Each route brings different reporting requirements, tax treatment and administrative obligations. The right choice depends on your income level, plans for the practice and personal circumstances, so it is worth reviewing before committing.
Usually we ask for details of your current structure, your most recent set of accounts or tax return, information on any VAT or payroll registrations, and access to your bookkeeping records. If you are moving from another accountant, we can handle the professional clearance process on your behalf so the transition is orderly. Once everything is in place, we review your position and confirm what needs to be filed and by when, so nothing is missed during the changeover.
Fees reflect the work involved, which varies considerably between a self-employed associate with a straightforward return and a practice with payroll, VAT and company accounts. Rather than applying a fixed figure, we discuss your circumstances, the services you need and the level of ongoing support you want, then agree the scope in advance. That way you know what is covered, and the arrangement can be adjusted if your practice or working arrangements change over time.
