Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is not simply a matter of adding up receipts. The way dental income is earned, the costs involved in running a surgery and the structure you trade through can all affect how figures are recorded and reported, and the right treatment may differ from one dentist to the next.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
As a self-employed associate, you would typically need to report your income and allowable expenses through Self Assessment, which means keeping records of your associate earnings, any private or NHS element, and the costs you incur in carrying out your work. Those costs may include indemnity cover, professional subscriptions, registration fees, continuing professional development and travel between practices, depending on the circumstances. Your tax position can also be affected if you hold other roles or income sources, so it is worth discussing your full picture rather than looking at the associate work in isolation.
NHS and private income are different streams and need to be recorded in a way that allows each to be reported accurately, including any contractual adjustments or clawbacks that arise. For practice owners, this usually sits alongside an understanding of how the NHS element affects cash flow and how private fee income behaves across the year. The right treatment can depend on whether you trade as a sole trader, partnership or limited company, and on whether VAT registration is relevant, so the approach is normally agreed after reviewing your specific arrangements.
Yes. It is common for dentists to receive income from more than one source, such as associate work at two practices, locum sessions, private treatment, teaching or a share of practice profits. Multiple income streams can make Self Assessment more involved, particularly where tax has already been deducted under PAYE from one source and not another. Keeping the records separated and reviewing the overall position before the return is prepared helps reduce confusion and makes it easier to identify what has already been taxed.
Practice accounting generally covers bookkeeping, annual accounts, and the associated tax filings for whichever structure the practice trades through, whether that is a sole trade, a partnership or a limited company. It also tends to include payroll for practice staff, VAT where applicable, and reporting on practice costs such as premises, equipment, materials and laboratory work. Where the practice is incorporated, the way profits are taken out, through salary, dividends or a combination, becomes an important part of the planning.
Whether VAT registration is required depends on your taxable turnover and on the nature of the services you provide, and the position can be more nuanced for practices with a mixture of NHS and private income, or with services that may be exempt. Once registered, VAT accounting brings additional record-keeping requirements. Because the rules can apply differently depending on your circumstances, it is sensible to review your income mix and expected turnover before deciding how to proceed.
There is no single answer that suits every dentist. A sole trader or partnership structure is often straightforward and can work well for associates and smaller practices, while a limited company may offer different tax and administrative outcomes for practice owners with higher profits or multiple shareholders. The right choice depends on your income level, how many people are involved, your plans for the practice and how much administrative work you are comfortable with. Any decision should be based on your own figures rather than a general rule of thumb.
Usually, the most useful starting point is a clear picture of how you work and what you earn: your contract or associate agreement, details of NHS and private income, records of expenses, and any existing accounts, tax returns or bookkeeping files. If you employ staff, payroll information and pension details are helpful, and for practice owners, details of premises costs, equipment purchases and any finance agreements add useful context. If your records are incomplete or behind, that is not a barrier, as part of the process is often tidying up the position before moving forward.
Fees are generally based on the work involved rather than a flat rate applied to every dentist, since an associate with a single income source needs far less support than a practice owner with payroll, VAT and multiple shareholders. Before any work begins, the scope is discussed and the basis of the fee is explained, so you know what is included. If your circumstances change during the year, such as taking on additional work or incorporating the practice, the scope can be reviewed at that point.
