Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a standard business of a similar size. Income may arrive from several different streams, expenses can span clinical, staffing and premises costs, and the way you trade can significantly change what you report and when you pay tax. The points below are common considerations rather than a checklist that applies to every dentist.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Look for an accountant who recognises how dental work is structured, not just someone who prepares tax returns for the self-employed. That means understanding associate invoices, NHS contract payments, private fees, practice payroll, indemnity and GDC costs, and equipment purchases. It also helps if they can explain the tax position for partnerships, limited companies and sole traders clearly, because the right structure for one dentist is not necessarily right for another.
In most cases, a self-employed associate dentist earning income outside PAYE will need to register for Self Assessment and report that income, usually alongside any employed income they also have. Whether you need to register, which supplementary pages apply and how payments on account work depends on your individual circumstances, so it is worth checking your position before the filing window becomes tight.
It depends on how the income is received and who receives it. Payments under an NHS contract may be paid to a practice, a partnership or a company, while private treatment fees might be collected by the practice and shared between clinicians. The way each stream is recorded affects bookkeeping, the accounts and the tax return, and it can also influence VAT treatment where registration applies. Getting this organised early avoids a scramble at year end.
Yes. Practice payroll commonly covers reception and administration staff, dental nurses, hygienists and therapists, and sometimes associates who are employed rather than self-employed. We can handle routine payroll processing, payslips and the associated reporting and payments, and we can also help where you need clarity on whether someone working in the practice should be treated as employed or self-employed.
There is no universal answer, because the best structure depends on how much profit the practice makes, how many principals are involved, whether you own premises or equipment, and how you want to take money out of the business. Partnerships suit some dental practices, while a limited company may offer advantages in other situations. We can review your circumstances and explain the practical implications of each option.
At a minimum, most practices need to record all income received, including NHS and private sources, and all expenses such as materials, lab fees, staff costs, indemnity, subscription fees and premises costs. Bank and card statements, supplier invoices, associate payment schedules and payroll records all feed into this. Keeping records tidy through the year makes annual accounts and tax returns far quicker to prepare and reduces the risk of missed expenses.
VAT treatment depends on the nature of the services provided. Some dental care may fall outside the scope of VAT, while other treatments, such as certain cosmetic procedures, can be standard rated. The position for a practice also depends on its total taxable turnover and whether registration is required or voluntary. Because this can change as your service mix develops, the specific treatments you offer should be reviewed rather than assumed.
Usually you need your most recent set of accounts or tax return, details of your current income sources, access to your bookkeeping records and any outstanding correspondence from HMRC. If you are moving mid-year, we can liaise with your previous accountant to obtain the information needed and confirm your professional clearance arrangements. Once everything is in place, we agree the scope of work and how records will be shared going forward.
