Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental finances often involve several moving parts at once, and how those parts are treated depends on your working arrangement, your income sources and the structure you trade through. A few of the considerations we see most often include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
You are not obliged to use a dental specialist, but associate dentists often have a less straightforward tax position than a standard employee. You may be treated as self-employed, receive income from more than one practice, and have expenses such as indemnity cover, professional registration and travel that need to be recorded correctly. An accountant familiar with associate arrangements can help you present that income properly on your Self Assessment return and make sure the deductions you claim are appropriate to your circumstances.
Where you receive both NHS and private income, it is generally good practice to keep the two streams identifiable in your records rather than blending every payment into one pot. The tax treatment of the income itself may be similar in many cases, but separating them makes it easier to monitor performance, deal with VAT where it applies, and answer queries from your accountant without having to unpick a year of bank statements. How your income is reported will depend on whether you are self-employed, in a partnership, or working through a limited company.
There is no single answer that suits every practice. Sole trader, partnership and limited company structures each carry different administrative requirements, tax positions and levels of personal liability, and the most suitable option can change as a practice grows, takes on associates or brings in additional principals. It is worth reviewing the structure periodically rather than assuming the arrangement you started with remains the best fit.
Commonly claimed costs include professional indemnity insurance, registration and professional body subscriptions, continuing professional development, clinical equipment and some uniform or protective clothing costs, along with the usual practice overheads such as premises, utilities and staff wages. Whether a particular cost is allowable depends on the nature of the expense and your business structure, and capital items are treated differently from day-to-day running costs.
Some dental treatments and services are exempt from VAT, but not everything a practice does falls into that category, and the position can differ depending on what is being supplied. Registration is generally driven by whether your taxable turnover exceeds the relevant threshold, which changes from time to time. Because the rules can be more involved for practices mixing NHS, private and cosmetic work, it is worth reviewing your VAT position rather than assuming it does not apply.
Most dentists find it easier to keep bookkeeping reasonably current rather than facing a year of paperwork at once. Useful records include practice payment statements, bank and card transactions, invoices, payroll information, expense receipts and details of any equipment purchased. Keeping these organised throughout the year makes Self Assessment, accounts preparation and any VAT returns more straightforward, and reduces the risk of missing something that should have been included.
As a starting point, it helps to have your previous accounts or tax returns, details of your income sources, an idea of your business structure, and access to your bookkeeping or bank records. If you are an associate dentist working across several practices, information on each arrangement is useful too. We can then confirm what is needed for your particular situation rather than asking for everything at once.
Switching is usually more straightforward than dentists expect. Once you decide to move, we can liaise with your existing accountant to obtain the records and information needed, including professional clearance where relevant, so the transition does not fall entirely on you. It generally helps to time a switch so that any outstanding returns or accounts are completed, or to agree in advance how those will be handled.
