Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting tends to raise questions that do not appear in most other service businesses. The points below are common considerations rather than universal rules, since treatment depends heavily on your contract type, business structure and how you are engaged by each practice.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work varies with your circumstances, but typically it covers preparing and filing your Self Assessment tax return if you are self-employed or a partner, maintaining bookkeeping records, preparing annual accounts for a limited company or partnership, calculating Corporation Tax or partnership profits, and handling payroll if you employ staff. For practice owners, it can also include VAT returns, management information on practice performance, and tax planning around drawings, dividends or pension contributions. The starting point is establishing exactly how you are engaged and what income sources you have.
Associates are usually treated as self-employed, which means you are responsible for registering with HMRC, keeping records of fees earned from each practice, and filing a Self Assessment tax return. You may also need to consider payments on account, student loan repayments if applicable, and how practice deductions such as lab fees or materials are reflected in your figures. An accountant can help you consolidate income from multiple practices into one clear return and identify expenses you may not have considered claiming.
Both are taxable, but the way each is recorded and documented can differ. NHS contract income is usually received through the practice or a provider arrangement, while private fees may come directly from patients or be collected by the practice and passed on to you. Keeping these streams separate in your records makes it easier to reconcile payments, complete returns accurately, and assess whether any VAT considerations apply. The correct treatment depends on your contract and how the practice administers payments.
Allowable expenses are those incurred wholly and unnecessarily for the purposes of your work. For dentists, this may include professional indemnity insurance, GDC and professional association subscriptions, CPD and training, specialist clothing such as scrubs, and certain equipment. Some items, particularly capital purchases like chairs or imaging equipment, are treated differently and may attract capital allowances instead. Because the rules on what qualifies are specific, it is worth having your expenditure reviewed rather than assuming a general rule applies.
There is no universal answer. A newly qualified associate may find sole trader status straightforward, while a practice owner with several partners may be better served by a partnership, and a growing practice may consider incorporation. Each structure affects how profits are taxed, how accounts are filed, and how National Insurance and drawings are handled. The right choice depends on your income level, your plans for the practice, and how you want profit distributed, so it is usually a decision worth discussing in detail.
VAT registration depends on your taxable turnover against the relevant threshold and on the nature of the services you provide. Some dental treatment is exempt while other services, such as certain cosmetic procedures or sales of goods, may be taxable. A mixed practice can therefore have a more complex VAT position than it first appears, and registering when it is not required can create unnecessary administration. If you are approaching the threshold or taking on private work, it is sensible to review the position in advance.
For self-employed associates and partners, this usually means details of your practices, contract terms, records of fees received, expense receipts and bank statements covering the relevant period. For a limited company, we would also need company records, payroll information, VAT records where registered, and details of any equipment or premises costs. If you are switching from another accountant, your current records, previous accounts and tax returns help us pick things up without duplicating work.
In practice, it is usually straightforward. Once you decide to move, we can contact your existing accountant to request professional clearance and obtain the records needed to continue your accounts and filings. The main requirement is making sure your bookkeeping is up to date and that outstanding returns or payments are identified early. A well-managed handover helps avoid gaps in your compliance record and gives you a clean starting point.
