Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely a matter of adding up fees and subtracting costs. With NHS contract income, private treatment fees, laboratory charges, staff costs and equipment spending all in the mix, records need to be kept in a way that supports both tax reporting and everyday decisions about cash flow. The points below come up frequently, though which of them apply will depend on how you work and how your practice is set up.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but many self-employed and associate dentists find it helpful. Self Assessment means reporting income from one or more practices alongside allowable expenses, and those figures need to reconcile with the records each practice holds. An accountant can keep that reporting on track, help you understand what may be claimable, and deal with HMRC correspondence on your behalf, while you remain responsible for the accuracy of what is submitted.
Broadly speaking, both form part of your taxable income, but the way they are recorded, invoiced and timed can differ, and NHS contract payments may not arrive evenly across the year. Keeping the two streams clearly separated in your records makes it easier to produce accurate figures and answer queries from HMRC or the practice. VAT treatment can also differ between NHS and private supplies, so it is worth reviewing the mix in your own circumstances rather than assuming one approach applies.
It depends on the structure. A limited company will generally need annual accounts, a Corporation Tax return and company payroll, while a partnership will need a partnership return together with individual returns for the partners. Practice owners often also need bookkeeping for treatment fees and laboratory costs, payroll for staff, VAT returns where registered, and help with budgets and cash flow. We tailor the work to the practice instead of applying a fixed list to everyone.
Yes. Practice payroll can include nurses, receptionists, hygienists, therapists and salaried dentists, each with different hours, pay arrangements and deductions. We can run the payroll, prepare payslips, report to HMRC through PAYE and deal with workplace pension duties where they apply, as well as helping you understand the employment costs reflected in your accounts.
Expenses generally need to be incurred wholly and exclusively for the purposes of your work or practice. Items such as GDC registration, indemnity insurance, professional subscriptions, CPD that maintains existing skills, and clinical equipment are commonly reviewed, but the treatment can differ depending on whether you are employed, self-employed or running a company. Capital items such as equipment and surgery fit-outs may be dealt with through capital allowances rather than as a straightforward deduction.
That depends on turnover and the nature of the supplies the practice makes. Some dental services can be exempt while others are standard-rated, and a mixture of NHS and private work can make the position less clear-cut. If you are approaching the registration threshold or you are unsure how your services are treated, it is worth reviewing your position before making changes.
There is no single answer that suits every dentist. A limited company can work well for some practice owners and principals, while sole trader or partnership structures often remain appropriate for associates and smaller practices. Tax, National Insurance, how profits are shared, pension planning and the practical cost of running a company all play a part. A review of your circumstances is usually the sensible starting point before changing structure.
Switching is often more straightforward than dentists expect. We would ask for details of your current arrangements, your latest accounts and returns, your bookkeeping records and any HMRC correspondence, then contact your existing accountant to obtain the professional clearance and records needed. Once everything is in place, we agree how your bookkeeping, payroll and filing will be handled going forward, keeping the handover as smooth as possible around your working week.
