Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income and dental costs both tend to be more complex than they first appear, and how they are handled can vary considerably depending on your working arrangement and business structure. Some of the areas that commonly need attention include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, self-employed dentists including associates and locums are required to register with HMRC and file a Self Assessment tax return each year, reporting all income sources and claimable expenses. Whether you need to file depends on your employment status and how you are paid, since some dentists also receive employment income alongside self-employed earnings. Keeping accurate records throughout the year makes the return far easier to prepare, and the timing of registration and submission can matter if you are new to self-employment.
Associate dentists are typically responsible for their own tax and National Insurance on self-employed income, often with expenses such as indemnity cover and professional subscriptions to account for. Principal dentists and practice owners usually face a wider set of issues, including staff payroll, premises costs, NHS contract income and, in some cases, VAT and Corporation Tax if the practice trades through a company. Because the obligations differ, the accounts and returns prepared for each will look quite different.
Yes, this is a common feature of dental accounting. NHS income, private treatment fees and any other streams such as teaching or consultancy can all appear in your records, and they sometimes arrive through different payment routes. Accurate bookkeeping means these can be tracked and reconciled separately, which helps with accounts, tax returns and any VAT considerations that may apply depending on your circumstances.
Expenses that are incurred wholly and exclusively for the purposes of your dental work may be claimable, and this often includes items such as professional indemnity cover, GDC and professional body subscriptions, continuing professional development and certain clinical equipment or uniform costs. Whether a particular expense is allowable depends on the nature of the cost and your circumstances, and some items such as equipment may be treated differently from ordinary running costs. Records and receipts should be retained to support any claim.
VAT registration depends on your taxable turnover and the nature of the services you provide, so not every dental practice will need to register. Some dental services may be exempt while others, such as certain cosmetic treatments or sales of products, may not be. Where a practice is registered, keeping VAT records and accounting for the right treatment across different income streams becomes part of the ongoing bookkeeping and reporting work.
There is no single answer that suits every practice. Partnerships are common among dentists who work together, while a limited company can offer a different approach to profit extraction and administration. Each structure carries its own tax, compliance and reporting implications, and the right choice often depends on profit levels, how many principals are involved, and your longer-term plans. It is worth reviewing the options in detail before making a change.
It helps to have a clear picture of how you work, who pays you and how your business is structured, along with your most recent accounts or tax return if you have one. Details of income sources, expense records, bank statements, payroll information and any VAT records will form the basis of the work. If you are switching accountants, we can discuss what is needed to take over from your current adviser.
Yes, payroll support is available for practice owners who employ receptionists, dental nurses, hygienists and other staff, including associates employed on a salaried basis. This typically covers payslips, PAYE and National Insurance reporting, and the payroll information needed for your year-end accounts. Because employment arrangements vary between practices, the scope can be adjusted to match your team.
