Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income and expenditure rarely follow a simple pattern, and the accounting treatment can vary depending on whether you are self-employed, in a partnership, employed, or running a limited company. The points below highlight areas where dentists often benefit from specialist guidance — though which of them apply will depend entirely on your own situation.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, yes. If you receive self-employed income as an associate dentist, or you have other untaxed income such as private fees, rental income or dividends, you will usually need to file a Self Assessment tax return each year. The return needs to reflect all of your income sources, not just your dental work, and the correct expenses and reliefs need to be claimed. There are also payment on account rules that can affect how much you pay and when, so getting the figures right and planning for the timing matters. We can prepare and submit the return, explain what is due and when, and help you keep the supporting records in a format that makes future returns easier.
They are quite different exercises. A self-employed dentist's accounts largely revolve around income, allowable expenses and a tax return. A dental practice, by contrast, often involves practice turnover from mixed NHS and private sources, employed staff and payroll, premises costs, equipment and capital allowances, and possibly a partnership or limited company structure with its own filing obligations. There may also be VAT considerations depending on turnover and the nature of the services provided. We can handle practice-level accounts and compliance, or support individual dentists, depending on what you need.
Yes, this is one of the most common areas dentists ask about. NHS contract payments, private treatment fees and associate income can arrive through different routes and on different cycles, which makes it easy for records to become muddled. We can help set up bookkeeping that tracks each income stream clearly, so that reporting, VAT treatment where applicable and year-end accounts are based on accurate figures. If you are unsure how a particular payment should be treated, we can look at the arrangement and advise on the appropriate approach.
Common claims include GDC registration, professional indemnity insurance, membership of professional bodies, continuing professional development that maintains your existing skills, and relevant travel between practice locations. Equipment, materials and certain practice overheads may also qualify, and capital purchases may attract capital allowances rather than a straightforward deduction. Whether a specific cost is allowable depends on the nature of the expense and your circumstances, and personal or dual-purpose costs are treated differently from wholly business ones. We can review your expenditure and identify what is likely to be claimable.
Yes. Practice owners often prefer to have payroll, bookkeeping and year-end accounts handled together, since the information overlaps. We can manage PAYE for employed staff such as nurses, receptionists, hygienists and therapists, along with pension duties where they apply, and maintain bookkeeping that keeps the practice's financial records organised through the year. Depending on the structure, this feeds into annual accounts, Corporation Tax returns or partnership returns, and where relevant, VAT returns.
There is no single answer that suits every dentist. The right structure depends on your level of profit, how many people are involved in the practice, how you want to extract income, and your longer-term plans. Incorporation can bring different tax and administrative considerations, including company filing obligations and how profits are taken as salary or dividends, while partnerships require clear profit-sharing arrangements. It can also be worth reviewing an existing structure as your circumstances change. We can talk through the options and the implications before you decide.
Usually the essentials are your previous accounts, tax returns and any correspondence with HM Revenue & Customs, along with access to your accounting records or bookkeeping software and details of your income sources. We can also handle the professional clearance process with your existing accountant, which is standard practice when a client moves. Once we have a clear picture of your position, we can confirm what is outstanding and what needs to be filed. If your records are incomplete, we can help work out what is missing rather than leaving you to untangle it alone.
Fees are generally based on the scope and complexity of the work involved, so a self-employed associate with a single income source will typically have a different fee from a practice owner with payroll, VAT and a limited company structure. Rather than quoting figures here, we prefer to understand your circumstances first and then set out clearly what is included, so there are no surprises later. If your needs change — for example, if you take on additional contracts or incorporate the practice — we can review the arrangement at that point.
