Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a standard small business, because income can arrive from several directions at once and the rules that apply depend on how you work and how the practice is structured. Some of the considerations we regularly discuss with dentists include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In practice, the work covers the areas where dental income and dental costs need to be recorded, reported and planned for. That can include preparing Self Assessment tax returns, keeping bookkeeping up to date, producing annual accounts and Corporation Tax computations for incorporated practices, running payroll for practice staff, submitting VAT returns where you are registered, and advising on tax planning around equipment, premises and professional expenses. Because dental working arrangements differ, the services that are relevant to an associate dentist will not always be the same as those needed by a principal dentist or a practice owner.
Self-employed associates are generally responsible for their own tax reporting, which usually means filing a Self Assessment tax return and keeping records of fee income from each practice alongside allowable expenses. Where you receive both NHS and private income, both streams normally need to be captured accurately, and it helps to reconcile payments received against your associate agreement so nothing is missed. If you also hold an employed position, or have income from other sources, that can affect what needs to be reported, so it is worth reviewing your circumstances rather than assuming one approach applies to everyone.
Not always. Whether a return is required depends on how you are engaged and what other income you have. Self-employed dentists and practice partners will typically need to file, and a director of a limited company may need to file a personal return in certain situations. Some employed dentists still fall within Self Assessment for other reasons, such as additional income streams. We look at your specific position and confirm what applies to you rather than applying a blanket rule.
Yes. Practice payroll can involve a mix of salaried staff, hygienists, therapists and associates, and each arrangement needs to be treated correctly for payroll and employment tax purposes. We can maintain the underlying bookkeeping so the figures used in your accounts are reliable, and prepare and submit VAT returns where the practice is registered. Keeping these areas joined up means the numbers in your accounts, payroll records and VAT returns tell the same story.
There is no single answer that suits every dentist. Sole trader status is common for self-employed associates because it is straightforward, while a partnership often suits dentists sharing ownership of a practice, and a limited company can be appropriate for larger practices or where profits are retained in the business. The right choice depends on your income levels, how profits are shared, your plans for the practice and your personal circumstances. We can compare the options with you so the decision is based on your position rather than a general assumption.
Expenses generally need to be incurred wholly and exclusively for the purposes of your dental work, and what qualifies can vary from dentist to dentist. Costs commonly reviewed include professional registration and body subscriptions, indemnity insurance, continuing professional development, laboratory fees, clinical materials and equipment, and travel between practice locations. Treatment of larger items such as surgery equipment and fit-outs can differ from everyday consumables, and capital allowances may be available on qualifying purchases. We assess each item against your circumstances before it goes on a return.
A purchase or sale usually involves more than agreeing a headline figure. Goodwill, equipment values, stock, property interests, ongoing contracts and staffing arrangements can all affect the tax position, and the way a transaction is structured can have a significant bearing on the outcome for both buyer and seller. Involving your accountant early, ideally before terms are finalised, gives more room to plan. We can help review the figures, consider the tax implications of the structure and make sure the transaction is properly reflected in your accounts and returns.
Switching is usually a straightforward process. We contact your existing accountant for professional clearance and to request the relevant records, and we ask you to authorise us with HMRC so we can act on your behalf. The information needed typically includes your last set of accounts and tax returns, details of any payroll or VAT registrations, bookkeeping records for the current period and details of your income sources. If records are incomplete, that can be sorted out as part of the process, and fees are agreed in advance based on the scope of work involved.
