Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than many other professional services businesses, because income can arrive through several routes at once and the treatment of costs can vary from case to case. The points below outline considerations that commonly arise for dentists, though how far each one applies depends on your working arrangement, income sources and business structure.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many self-employed dentists handle their own affairs for a while, but the position can become complicated once associate work, private fees, locum sessions and practice-related costs start to overlap. An accountant can help make sure income and allowable expenses are recorded in a way that stands up to scrutiny, that the correct returns are filed, and that any questions about your status or claims are dealt with before they become a problem. Whether that support is worthwhile depends on the complexity of your income and how much of the admin you would rather hand over.
Yes. NHS contract income and private treatment fees can be treated differently in your records, and keeping them separate is usually important for both tax reporting and practice reporting. We can help set up bookkeeping that distinguishes between the two, so you can see how each part of the practice is performing and produce the figures your accountant and any contract reporting require.
An associate dentist is often self-employed and typically reports income and expenses through Self Assessment, with expenses such as indemnity cover, GDC registration and professional subscriptions potentially claimable depending on the circumstances. A practice owner usually has a wider remit that can include staff payroll, practice premises costs, equipment purchases, VAT and, where the practice trades through a limited company, annual accounts and Corporation Tax. The two positions can also overlap, since a practice owner may still carry out clinical work and draw income from more than one source.
There is no single structure that suits every dental practice, and the right choice can depend on how many principals are involved, how profits are shared, your plans for the practice and your personal tax position. A limited company can offer different profit extraction options and reporting obligations compared with a partnership or sole trader arrangement, but it also brings additional compliance responsibilities. It is often worth reviewing the structure as the practice grows or as circumstances change, rather than assuming the original set-up remains the best fit.
VAT can apply to some dental services and not others, and registration depends on your turnover and the nature of what you provide. Because dental work can involve a mix of NHS contract income, private treatment and associated products or services, the VAT position is not always straightforward and can vary between practices. Where registration is required, we can help with record keeping, returns and the way VAT is handled in your day-to-day bookkeeping.
Yes. Practice payroll can include dental nurses, hygienists, therapists, reception teams and practice managers, each with their own pay arrangements, and it brings PAYE, pension and employment cost obligations alongside it. We can handle the routine payroll cycle and the associated reporting so that staff are paid correctly and the paperwork is kept in order, including the information you need for your own accounting and tax work.
It helps to begin with a clear picture of how you work and how your income is structured, along with details of any practice you own or hold an interest in. From there, we would usually ask for information such as previous accounts and tax returns, bookkeeping or practice management records, details of expenses you have incurred, and any correspondence from HMRC. If you are unsure what is relevant, it is usually better to share more rather than less, and we can work through what is needed together.
Switching accountants can usually be arranged at any point, and there is no requirement to wait until the end of an accounting period. The process normally involves confirming the change with your existing accountant, obtaining any records and professional clearance where relevant, and then transferring the information across so ongoing work continues without unnecessary disruption. Where deadlines are approaching, it helps to start the process early so everything can be reviewed in good time.
