Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income rarely arrives in a single, tidy stream, and that is usually where the accounting questions begin. The points below are common considerations rather than universal ones, because what applies to you will depend on how you are engaged, who pays you, and how your practice is structured.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not necessarily, but specialist help can be valuable where your income comes from more than one source or your costs are not straightforward. A self-employed dentist may be paid through an NHS contract, private fees, or a combination of the two, and may carry costs such as indemnity cover, registration fees, equipment, laboratory bills and travel between sites. An accountant who regularly deals with dental clients is more likely to recognise those patterns, ask the right questions early, and keep the treatment of income and expenses consistent from one year to the next.
The main difference is usually the structure of the arrangement rather than the tax rules themselves. An associate is often treated as self-employed for tax purposes, receiving a share of fees under an agreement with a practice, while some costs may be met or recharged by the practice. Working out which payments count as income, which costs can be claimed, and how the agreement affects your figures can depend on the terms you have signed, so it is worth having that arrangement reviewed rather than assuming a standard treatment applies.
Both are generally taxable, but they can reach you in different ways and are often best recorded separately so your figures stay clear and easy to check. NHS payments might be routed through a health board or through the practice you work with, while private fees may come directly from patients or be collected by the practice. Keeping a separate record of each income stream, along with the costs attached to it, usually makes Self Assessment simpler and any later query easier to deal with.
Yes. Practices often run payroll for a mix of clinical and non-clinical staff, including associates who are employed, hygienists, therapists, dental nurses, receptionists and practice managers. We can handle payslips, PAYE and National Insurance calculations and the reporting that accompanies them, working alongside however your practice records hours, holidays, bonuses or locum payments. Where a practice uses a combination of employed and self-employed clinicians, it helps to review those arrangements so payroll and tax reporting remain consistent.
There is no single answer, because the right structure depends on how many principals are involved, how profits are shared, how much you reinvest in equipment and premises, and what you need to take out of the business. A limited company can suit some practices, while a partnership or sole trader structure may work better in other situations. We can explain how the main options tend to operate in practice and help you weigh up the tax and administrative considerations that apply to your own position.
Not always. Many dental services are exempt from VAT, but that does not mean a practice will never face a VAT question. Where a practice sells standard-rated goods or services, or has a mixture of income streams, registration and record keeping can become relevant. Whether VAT applies depends on what is supplied and how the practice is structured, so the position is best reviewed against your actual circumstances rather than treated as a general rule.
Usually a mixture of documents and context. That might include your associate agreement or principal contract, details of NHS and private income, bank and card receipts records, purchase invoices, payroll information if you employ staff, and previous accounts or tax returns if you already work with an accountant. Records do not have to be in perfect order to begin, because part of the work is often helping to tidy things up and set up a reliable system going forward.
It is usually more straightforward than people expect. The process generally involves a short conversation about your current position, written authorisation so your new accountant can contact your existing one, and the handover of records and any outstanding filings. Timings can vary depending on the time of year and how much work is outstanding, so it is sensible to start the conversation well before a filing deadline rather than after one has passed.
