Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can look straightforward from the outside, but the detail tends to depend on how you work, what you earn and how your business is set up. Some of the areas that frequently need attention include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but many self-employed dentists find it helpful. If you complete a Self Assessment tax return, claim expenses such as indemnity cover or professional subscriptions, or receive income from more than one source, an accountant can help make sure the figures are recorded correctly and the return is filed on time. Where your income is significant, there may also be payments on account to plan for, and those are easier to manage when someone is keeping an eye on the position throughout the year rather than only at the deadline.
Associate dentists are usually treated as self-employed for tax purposes, which means reporting income through Self Assessment rather than paying tax through PAYE. In practice this involves recording session pay or activity-based earnings, deducting allowable costs such as indemnity cover, GDC fees, laboratory charges and travel between practices where relevant, and accounting for payments on account. If you also have employed income elsewhere, or hold a share in a practice, the position becomes more layered and the way income is reported needs to reflect all of it.
Yes. Many dentists and practices earn from a combination of NHS contract work and private treatment, and the two are usually best recorded separately so the figures remain clear and auditable. How that income is reported depends on your business structure and on the terms of your contract or agreement. Where a practice deals with both, VAT treatment can also vary, so it is worth reviewing the position rather than assuming one approach fits every income stream.
That depends on your circumstances and there is no single answer that suits everyone. Factors such as the level and type of profits, how many principals are involved, how you want to take money out of the business, pension arrangements and plans to grow, buy or sell a practice can all influence the decision. Some dentists also review the structure as profits change over time. We can talk through the tax and administrative implications of each option so you can make an informed choice.
Expenses that are incurred wholly and exclusively for your dental work may be allowable, which can include indemnity cover, GDC registration, professional body subscriptions, CPD costs and certain equipment. Capital items such as treatment chairs or X-ray units are usually handled differently from day-to-day running costs, and capital allowances may apply in some situations. Because treatment depends on the nature of the expense and your business structure, it is worth keeping receipts and discussing anything unusual rather than assuming it will be accepted.
We can, where those services are relevant to your practice. Payroll support typically covers paying hygienists, therapists, nurses, reception and administrative staff, along with pension duties where they apply and the reporting that accompanies them. On the VAT side, the treatment of mixed NHS and private income is not always straightforward, so the position is usually reviewed against your specific arrangements. Not every dental practice will need VAT registration or a payroll service, and we will tell you honestly whether either applies.
It helps to have your income details, whether that means NHS contract statements, private fee summaries or associate pay slips, along with records of your expenses and any receipts you have kept. If you run a practice, we would also look at payroll records, bank statements, equipment purchases and details of any staff or subcontractors. For dentists switching accountants, previous accounts and tax returns are useful too, and we can usually manage the handover with your existing adviser.
Fees are based on the scope of work involved rather than a flat charge applied to every dentist. A straightforward Self Assessment return for an associate dentist involves considerably less work than annual accounts, payroll and VAT for an incorporated practice with employees, so the fee reflects the services you actually need. We set out the basis before work begins so there are no surprises, and if your circumstances change during the year, we will discuss any adjustment with you.
