Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a standard sole trader or limited company, because income can arrive from several sources and working arrangements vary considerably between dentists. The issues below are common considerations rather than universal ones — what applies to you depends on your contract terms, business structure and how your practice is organised.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
A self-employed dentist, including many associate dentists, will typically need to keep accurate records of fees received, expenses incurred and any payments made on their behalf by a practice. From those records, a Self Assessment tax return is prepared and filed, and payments on account may apply. Depending on your income level, the scope of your private and NHS work, and whether you have other income such as rental or investment income, the return can become more involved. Bookkeeping support during the year often makes the year-end process smoother and helps avoid last-minute scrambling for receipts.
Associate dentists who are genuinely self-employed generally report their income through Self Assessment, deducting allowable business expenses from their fee income. Principal dentists may be self-employed in a similar way, or they may operate through a partnership or a limited company where profits, drawings, salary and dividends are treated differently. The right treatment depends on your contract, how much control you have over your work and how the business is structured, so it is worth reviewing your position rather than assuming a particular approach applies.
Yes. Many practices and individual dentists receive income from both NHS contract work and private treatment, and the two often need to be recorded and reconciled separately so that figures are clear and supported. Bookkeeping can be set up to track each stream, which helps when preparing annual accounts, tax returns and VAT returns where applicable. Clear separation also makes it easier to review practice performance and identify where income is coming from.
It depends on the nature of the treatments and supplies, and on total taxable turnover. Many dental services fall within a VAT-exempt category, but certain treatments and goods — including some cosmetic procedures, dental products sold to patients and certain laboratory work — may be standard-rated. Where a practice has a mix of exempt and standard-rated income, different VAT rules and partial exemption calculations can apply. This is an area where professional advice based on your specific services is important.
Where a practice trades through a limited company, annual accounts and a Corporation Tax return are usually required, alongside confirmation statements and any other filings. Directors may receive a combination of salary and dividends, and the most appropriate split can depend on your income, other sources of income and personal circumstances. Payroll, pensions and VAT obligations may also apply depending on staffing and turnover. Company accounting tends to involve more formal record-keeping than a sole trader or partnership arrangement.
Commonly claimed expenses include indemnity and professional insurance, GDC and professional body subscriptions, continuing professional development, clinical clothing and laundering, and relevant travel between practice locations. Equipment and larger capital items are treated differently from day-to-day running costs and may attract capital allowances rather than a straightforward deduction. What is allowable depends on whether the cost is incurred wholly and exclusively for your work, so keeping receipts and a clear record of what each cost relates to is important.
Switching is usually a matter of authorising your new accountant to act on your behalf and informing your existing one that you are moving. Professional clearance is typically requested, and your previous accountant provides relevant information so that records and filing history continue without interruption. It helps to have your most recent accounts, tax returns, VAT records and bookkeeping up to date, but where records are incomplete, we can work with you to get them into order. Timing the change outside a busy filing period can make the transition smoother.
For most dentists, we would look for details of your working arrangements, such as your contract or associate agreement, along with records of income received and expenses paid. Practice owners would typically provide bookkeeping records, bank and card statements, payroll information and any VAT records, plus details of equipment purchases, premises costs and staff. It is also helpful to share your previous accounts or tax returns if you have them. If some of this is missing, we can help identify what needs to be reconstructed before returns or accounts are prepared.
