Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental finances tend to be more layered than they first appear. Income may arrive from several sources, expenses span both clinical and business categories, and the way everything is reported can differ depending on whether you work as a sole trader, an associate, a partner or through a limited company. The points below highlight some of the areas where dentists and practice owners often find that specialist accounting input makes a difference.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It is not a legal requirement, but it can be genuinely useful. Self-employed and associate dentists often receive income from more than one source, and the expenses that can be claimed are not always obvious. An accountant can help make sure income is reported correctly, that allowable costs such as indemnity cover and professional subscriptions are treated properly, and that your Self Assessment return is submitted accurately. If your affairs are simple, the support may be light-touch; if you have several payers or additional income, it can save considerable time and reduce the risk of errors.
The two income streams are usually recorded separately so that turnover, profit and any VAT position can be assessed properly. NHS payments often follow a different pattern from private fees, and mixing them in one undifferentiated set of records can make it harder to see how the practice or your own earnings are actually performing. Where you are a practice owner, we can help set up bookkeeping that keeps each stream clear; where you are an associate, we simply make sure all payers and any unreimbursed expenses are captured in your return.
Practice owners commonly need a combination of annual accounts, Corporation Tax or partnership returns, payroll for the practice team, VAT support where registration applies, and management information that helps with cash flow and planning. Beyond compliance, there is often scope to look at equipment purchases, premises costs, profit extraction and how the structure of the practice affects tax. The exact mix depends on whether you operate as a sole trader, a partnership or a limited company, and the level of detail you want from your reporting.
Yes. For self-employed and associate dentists, Self Assessment is usually the core piece of work, and it involves reviewing both income and expenses. Typical costs that may be relevant include indemnity insurance, professional body subscriptions, registration fees, continuing professional development and travel between workplaces, although whether each item is allowable depends on the specific circumstances. We can review your records and confirm what can be claimed before the return is finalised.
Many practices do. If you employ dental nurses, receptionists, hygienists, associates or other staff, payroll obligations apply, and a practice owner is responsible for operating PAYE correctly and for workplace pension duties where they apply. VAT is a separate question and depends on turnover, the mix of NHS and private work and the nature of the services provided, so it is worth reviewing rather than assuming either way. We can advise on both and handle the ongoing work where it is needed.
There is no single answer, because the right structure depends on your income, how you share profits, your plans for the practice and how you want to be paid. Sole trader and partnership arrangements offer simplicity, while a limited company can suit some principals and practice owners depending on their circumstances. Tax treatment, National Insurance, reporting requirements and administrative obligations differ between them, so it is worth reviewing the options before you commit or before a change in your working arrangements.
At a minimum, you need records of everything you receive and everything the business pays out, supported by invoices, bank statements and receipts. For dentists, that usually means keeping NHS payment statements, private fee records, associate payment schedules, expense receipts and details of any equipment or premises costs separate and easy to identify. Good bookkeeping throughout the year makes accounts and returns far quicker to prepare, and digital records are usually the most practical approach.
Switching is usually more straightforward than people expect. We would ask for some background on your current position, review the information you already have, and communicate with your existing accountant to obtain the records and handover details needed. Any outstanding returns or gaps in your bookkeeping are identified early so that the transition does not create a backlog. Once everything is in place, the ongoing service is set up around the way you prefer to work.
