Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting rarely follows a single template, because the way a dentist earns income and holds a practice affects how records need to be kept and how tax is calculated. The points below are common considerations rather than rules that apply to everyone, and the right treatment can depend on your contract, your trading structure and your individual circumstances.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
A self-employed associate dentist is responsible for their own tax affairs, even though they usually work inside another practice. That normally means registering with HMRC where appropriate, keeping records of the fees you invoice, tracking allowable expenses such as indemnity cover and professional subscriptions, and filing a Self Assessment tax return each year. An accountant can handle the return, check that your records support the figures submitted, and help you understand what you may owe and when instalment payments might apply, depending on your circumstances.
The starting point is keeping those income streams identifiable in your records rather than treating all receipts as one lump. NHS contract payments, private treatment fees and any income from third parties can arrive on different schedules and through different payment routes, so we help set up a bookkeeping approach that captures each separately. That makes it easier to reconcile the figures, report turnover correctly and answer queries from HMRC or your practice accountant without a last-minute scramble.
Practice owners often need a combination of annual accounts, tax returns, Corporation Tax or partnership computations, bookkeeping oversight and payroll for staff. Depending on the practice, VAT support and advice on capital expenditure for equipment or surgery improvements may also be relevant. Because a practice can involve employed clinicians, self-employed associates, multiple supplier contracts and significant premises costs, the scope of the work is usually agreed after looking at how the practice actually operates.
There is no single answer that suits every practice, and the right structure depends on how many principals are involved, how profits are shared, how much you reinvest in the practice and your wider personal tax position. A limited company brings separate reporting and Corporation Tax obligations, while a partnership allocates profits between partners and requires its own return. We can talk through how each option may affect you, but the decision should be based on your circumstances rather than a general rule.
Yes. We can run payroll for practice staff such as dental nurses, receptionists, hygienists and employed clinicians, including the deductions and reporting that accompany paying wages. Where pension auto-enrolment duties apply to the practice, those can be factored into the payroll process as well. If your practice also pays associates who are genuinely self-employed, we would usually keep those arrangements separate from the payroll, since the tax treatment is different.
You should be able to show what you earned, what you spent and why, with supporting records such as invoices, receipts, bank statements and contracts. For dentists this often includes treatment fee records, NHS payment schedules, equipment purchases, indemnity and subscription renewals, and staff costs. Keeping the information organised as it arises is usually far less work than reconstructing it at year end, and better records also make it easier to spot allowable expenses you might otherwise overlook.
Switching is usually straightforward, and you do not need to wait for a particular point in the year. We can write to your existing accountant to request the relevant records and information, subject to their professional clearance procedures, and then take over the filings and ongoing work from an agreed date. Before switching, it helps to gather your latest accounts, tax returns, bookkeeping records and any correspondence from HMRC so the handover moves quickly.
Typically we would ask for your income records, such as fee statements, associate invoices, NHS payment schedules and bank statements, plus details of expenses including indemnity cover, professional subscriptions, equipment, premises costs and staff wages. If you operate through a limited company or partnership, we would also need the relevant company or partnership information and any VAT records. We usually provide a clear list based on your circumstances rather than a generic checklist, so you know exactly what to send.
