Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental finances rarely sit in a single tidy box. Income may arrive from several sources, costs may be spread across clinical, premises and administrative categories, and the correct treatment often depends on whether you are employed, self-employed or trading through a company. The points below outline the areas that most often need attention.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Self-employed associate dentists usually need to file a Self Assessment tax return each year, which means keeping a clear record of fees received from one or more practices, along with allowable expenses such as indemnity cover, professional subscriptions, registration fees and travel between sites. The way payments are structured under an associate agreement can also affect what should be reported and when. We can help you organise your records, prepare the return and plan for the tax that will fall due, based on your individual circumstances.
Yes. Where you receive a mixture of NHS contract income and private treatment fees, it helps to keep them separately identifiable in your records so that the accounts reflect the true picture of the practice. We can help you set up a recording method that distinguishes the two, reconcile payments received across the year, and report the income correctly, whether you trade as a sole practitioner, a partnership or a limited company. The treatment can vary depending on how the income is earned and the structure you use.
Many practices do. If you employ hygienists, therapists, nurses, reception staff or salaried dentists, payroll obligations apply, including PAYE, pension duties where relevant and reporting to HMRC. VAT registration depends on turnover and the nature of the services provided, and some dental services may be exempt while others are not. We can review your position, handle payroll if you need it run, and provide VAT support where registration applies or is approaching.
There is no single answer that suits every practice. A partnership can be straightforward where two or more dentists share profits, while a limited company may offer different tax and profit extraction options, along with additional filing and compliance responsibilities such as annual accounts and Corporation Tax. The right choice depends on your profits, how you take money out of the business, your plans for growth or sale, and your personal circumstances, so it is worth reviewing before making a change.
Expenses that are incurred wholly and exclusively for the purposes of your dental work may be allowable, and this can include indemnity or professional insurance, registration and professional body subscriptions, clinical clothing, some training and continuing professional development, and equipment used in your work. Items with a longer useful life may need to be treated as capital rather than a routine expense, which can affect the timing of relief. Because eligibility depends on the specific facts, we review expenses individually rather than applying a blanket rule.
For most dentists, the essentials include details of all income sources, whether from an NHS contract, private fees or an associate arrangement, together with business bank statements, expense records and receipts, details of any equipment or major purchases, and payroll information if you employ staff. If you are moving from another accountant, we can also arrange for the relevant records and history to be passed across. We will confirm exactly what is needed once we understand your circumstances.
Yes. Switching accountants is usually a straightforward process, and we can handle the handover by requesting the information needed from your existing adviser, with your authorisation. It helps to have your most recent accounts, tax return and up-to-date bookkeeping available, along with any correspondence from HMRC. Once everything is in place, we can pick up the ongoing work and confirm what is due next.
Fees depend on the work involved, so a dentist with a single Self Assessment return will usually have different requirements from a practice with employees, VAT registration and a limited company structure. We look at your income sources, the number of returns needed, whether payroll or VAT work is required, and how much record keeping support you want. After that review, we will set out the scope of work and the associated fee clearly before anything is agreed.
