Specialist Accountants for Dentists & Dental Practices
4.9/5.0
Google Reviews
See what doctors, dentists, and care providers say about working with us.
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a typical sole trader business, because income can arrive from several directions and the way a practice is structured affects how that income is reported. Depending on how you work, some of the following considerations may be relevant to your position.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Associate dentists are often treated as self-employed, which means registering with HMRC, keeping records of income and allowable expenses, and filing a Self Assessment tax return each year. That is manageable alone, but an accountant can help make sure income from multiple practices is recorded correctly, that costs such as indemnity cover and GDC fees are treated properly, and that payments on account are understood rather than arriving as a surprise. It also gives you someone to ask when a practice changes the way it pays you or when you start taking on private work alongside NHS sessions.
A sole trader dentist's accounts are largely about personal income and expenses, whereas a practice brings in additional layers: payroll for staff, the treatment of equipment and surgery fit-outs, VAT where the practice is registered, and, if the practice operates through a limited company or partnership, separate accounts and tax returns. Because profitability tends to shift as private work, staffing, and treatment mix change, the structure is worth reviewing periodically rather than setting once and forgetting.
Commonly claimed items include GDC registration fees, professional indemnity insurance, membership of professional bodies, and CPD where it is relevant to your existing work. Laboratory fees, clinical materials, and uniforms may also be allowable, depending on whether you are employed or self-employed and how the cost is incurred. Relief depends on the specific rules and your own circumstances, so it is worth checking the position before assuming an expense is deductible.
Yes. Many dentists receive income from more than one source, whether that is NHS contract payments, private treatment fees, or associate sessions at several practices. Recording these streams separately makes it easier to see how each part of the business is performing and to report income correctly. If you also have income from teaching, locum work, or a separate business interest, that can be brought into the same overall picture.
There is no single answer, and it depends on your profits, how you take money out of the business, whether you have partners or co-owners, and your longer-term plans. Operating through a limited company can suit some practices, while sole trader and partnership structures continue to work well for others. Reviewing the numbers and the practical implications is usually the sensible starting point before making any change.
VAT registration depends on taxable turnover and the nature of the services provided, and the rules are set by HMRC and can change over time. Some treatments and services are treated differently from others, so a practice supplying a mix of NHS and private work may need advice on how its supplies are categorised. If your turnover is approaching or has passed the registration point, it is worth reviewing the position rather than assuming either way.
Switching is usually more straightforward than people expect. We would ask about your current arrangements, obtain the authorisation needed to act on your behalf, and contact your existing accountant for the records and information required to continue. Where work is already in progress, such as a tax return or a set of accounts, that can be discussed as part of the handover so nothing is left unclear.
It helps to have a clear picture of how you work: whether you are employed, self-employed, or both; which practices you receive income from; whether you own or part-own a practice; and how the business is structured. From there, we would look at the records you already keep, any previous returns or accounts, and whether you run payroll or are VAT registered. If something is missing or out of date, that can usually be sorted as part of the setup.
