Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than many other professional trades, because income, costs and business structure vary considerably from one dentist to the next. The points below are the considerations that most commonly arise, though which ones apply will depend on how you work and how your practice is set up.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone is legally required to appoint an accountant, but many associate dentists find it helpful. If you are self-employed, you are generally responsible for reporting your income and expenses to HMRC, usually through Self Assessment. An accountant can help you keep records in a suitable format, work out which costs may be allowable, prepare and file the return, and explain the figures clearly. Because associates are often paid based on a percentage of fees with lab and materials costs deducted, accurate recording of each deduction matters.
If you are self-employed, both are generally treated as trading or professional income, but they need to be accounted for accurately and the way payments arrive can differ. NHS contract payments in particular may be received under arrangements that do not line up neatly with private fees you invoice directly. We record each income stream properly so that your accounts and tax return reflect what you actually earned, which also makes it easier to see how the practice is performing.
There is no single list that applies to everyone, because a cost generally needs to be incurred wholly and exclusively for the purposes of your business to be allowable. For dentists, items commonly reviewed include indemnity insurance, GDC registration and professional body subscriptions, continuing professional development, clinical equipment, lab fees, premises costs and administrative expenses. Some purchases are capital in nature and may be treated differently from day-to-day running costs, so it is worth checking before assuming a cost can simply be deducted.
Yes. Dental practices often employ a mix of clinical and non-clinical staff, including nurses, hygienists, therapists, receptionists and practice managers. We can run payroll, calculate PAYE and National Insurance, produce payslips and assist with the pension duties that may apply to employers. We can also help where a practice engages associates or locums on a self-employed basis, since the correct treatment matters for both the practice and the individual.
VAT registration depends on taxable turnover and the nature of the services provided, among other factors. Certain dental and medical services may be exempt, but not everything a practice does falls into the same category, as cosmetic treatments, product sales and some non-clinical services can be treated differently. Because the rules are fact-specific, we look at what your practice actually supplies before advising on registration or on how particular supplies should be treated.
That depends on your circumstances, including how many dentists are involved, how profits are shared and what you plan for the practice. Sole trader and partnership structures are common among self-employed dentists, while practice owners who want a separate legal entity may use a limited company. Each structure affects how tax is calculated and reported, what accounts are required and how profits can be taken, so it is worth reviewing the options before making a change.
Yes. Buying or selling a practice involves more than agreeing a price, because the structure of the deal, goodwill, equipment, premises arrangements and the tax consequences can all affect the outcome. We can help you review the financial information, understand the accounting implications of the transaction and plan the timing and structure so that the tax position is considered properly rather than after the event.
For a straightforward Self Assessment, we usually need details of your income, your expense records or summaries, and any previous returns or HMRC correspondence. For practice owners, we would typically also look at bookkeeping records, payroll information, VAT records where applicable and the latest accounts. If your records are not fully up to date, that is not a barrier, as we can help bring them into order first.
