Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting tends to involve a different set of questions from many other trades, largely because income can arrive from several directions at once and because the way you work, employed, self-employed, or through a practice structure, changes what needs to be reported. The points below are considerations that can arise, depending on the dentist's arrangements and business structure.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists are self-employed for tax purposes and therefore need to file a Self Assessment tax return each year, even when tax is deducted elsewhere or when the practice handles some payments on their behalf. An accountant can help work out which income belongs on the return, which expenses are allowable, what payments on account may be due and how contracting arrangements affect the figures. If you also hold an employed role, the interaction between employed and self-employed income is worth getting right.
Both generally form part of your taxable income where you are self-employed or operating through a practice, but they can arrive in different ways and at different times, which makes record keeping important. NHS contract payments, private fees, laboratory charges passed on to patients and any deductions made by the practice all need to be tracked so the reported figures reflect what you actually earned. How each element is treated can depend on your contract and structure, so the details are best reviewed against your own arrangements.
Yes. Practice payroll commonly covers receptionists, dental nurses, hygienists, therapists and associates paid through the practice, and it can involve varying hours, overtime and different pay arrangements. We can assist with running payroll, calculating the deductions that apply, producing payslips and handling the reporting obligations that go with employing staff, so wages are processed consistently and the associated records stay in order.
It depends on the services provided and the level of taxable turnover. Some dental treatment can be exempt from VAT, while certain cosmetic procedures, products and other supplies may be taxable, and registration is generally required once taxable turnover passes the relevant threshold. Because the rules and thresholds can change, and because mixed NHS and private practices often need a closer look, it is worth reviewing your position rather than assuming either way.
There is no single answer that suits every dentist. Sole trader status and partnerships are common among associates and some practice owners, while a limited company can suit principals and larger practices for reasons that may include tax planning, profit retention and how remuneration is drawn. The right choice depends on your income levels, your plans for the practice, your appetite for administration and your wider personal circumstances, so it is usually worth comparing the options before making a change.
At a minimum, you should retain details of all income received, whether from NHS contracts, private fees or employment, along with receipts and invoices for costs such as indemnity cover, registration fees, professional subscriptions, laboratory work, equipment, materials, premises costs and staff wages. Bank and credit card statements, practice statements and loan or finance agreements are also useful. Good records make the accounts and tax return quicker to prepare and give you a clearer picture of how the practice is performing.
In most cases, yes. Switching accountants is usually a matter of confirming the change in writing, arranging for the existing records and correspondence to be passed across, and making sure any outstanding filing obligations are dealt with promptly. Once the information is with us, we review the position, confirm what needs to be submitted and when, and then take the work forward from there.
It helps to begin with a clear picture of how you work: your business structure, the practices you are connected with, whether you receive NHS or private income, and any employed roles you hold. Useful documents include recent accounts or tax returns, bank and practice statements, details of expenses, payroll information if you employ staff and any correspondence from HMRC. From there we can confirm the scope of the work and what is needed next.
