Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward trade, because income sources, working arrangements and business structures vary considerably from one dentist to the next. The points below are common considerations rather than issues every dentist will face, and how they apply depends on your own circumstances.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
If you are a self-employed dentist, an associate dentist or a partner in a dental practice, you will usually need to report your income through Self Assessment. We gather your income and expense records, prepare the return, and explain how the figures have been arrived at before submission. Where you also receive income from other sources, such as teaching, locum work or property, those elements can be included in the same return. We also help you understand what you may need to set aside for tax and when payments may fall due.
Associate arrangements vary considerably between practices, and the tax treatment can depend on the terms of your contract. It helps us to see your associate agreement, your pay statements or schedule of fees, and any deductions made by the practice on your behalf. We can then confirm how your income should be reported, which costs relate to your self-employed work, and whether any items need to be treated differently. If your arrangement changes, or you take on work at more than one practice, let us know so your records stay accurate.
Both NHS and private dental income are generally taxable, but they can arise under different contractual arrangements and are often recorded separately in practice records. The way income is recognised and reported can depend on whether you are a practice owner, a principal, an associate or a limited company. Keeping clear records of each income stream throughout the year makes the reporting process far more straightforward. We can review your arrangements and explain how the different elements are likely to be treated.
Dentists can often claim for costs that are incurred wholly and exclusively for the purposes of their dental work, though what qualifies depends on your role and business structure. Typical items may include professional registration and subscriptions, indemnity cover, clinical equipment, continuing professional development and a proportion of certain running costs where a practice is involved. Some expenditure, particularly equipment and surgery improvements, may need to be treated as capital rather than as a routine expense. We review your costs and advise on the most appropriate treatment.
There is no single structure that suits every dental practice. Sole trader and partnership arrangements are common among smaller practices, while limited companies are frequently used where owners want a different approach to profit extraction and administration. Each route carries its own reporting obligations, tax considerations and compliance requirements, and the right choice can change as your income, team or number of sites grows. We can talk through the practical advantages and drawbacks of each option in relation to your circumstances.
Yes. If you employ receptionists, dental nurses, hygienists, therapists or associates on a payroll basis, we can handle payslips, PAYE reporting and the associated employment administration. On the VAT side, whether a dental practice needs to register depends on its turnover and the mix of services it provides, since some treatments can be treated differently from others. Where VAT applies, we help with registration, record keeping and returns, and we can review your position if your turnover is changing.
Switching is usually more straightforward than dentists expect. We ask for your permission to contact your current accountant, request the handover of your records and prior filings, and check that nothing outstanding needs to be completed first. You do not need to gather everything yourself before getting in touch. Once we have what we need, we confirm the position on your existing filings and agree how the work will be handled going forward.
It depends on your circumstances, but most dentists begin with details of their working arrangement, income sources and business structure, along with recent accounts, tax returns and any relevant contracts. Bookkeeping records, bank statements, expense receipts and payroll information are also helpful where they apply. If you are unsure what is relevant, we can talk it through and put together a short list tailored to your situation. Starting with an informal conversation is often the easiest first step.
