Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward single-trade business, and the details that matter depend on whether you are employed, self-employed, a partner, or running a limited company. Some of the considerations we see most often include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The difference is in familiarity with how dental income and costs behave. An associate dentist may be paid through a combination of UDA-related income, private fees, or a percentage arrangement across several practices, which needs to be tracked and reported correctly. Practice owners often have payroll, equipment purchases, premises costs, and possibly VAT to manage alongside their own tax position. We work with those arrangements regularly, so the questions we ask and the way the records are structured reflect how dentistry actually operates rather than a standard small business model.
Most associate dentists need to report their self-employed income through Self Assessment. In practice that means keeping records of income received from each practice, along with allowable expenses such as indemnity cover, GDC registration, professional subscriptions, continuing professional development, and any equipment you personally fund. If you also receive employment income alongside your associate work, both need to be included in the return. We can help you work out which costs are allowable and gather everything in a sensible order before the return is prepared.
Yes. Where a practice or individual dentist receives both NHS and private income, the accounting treatment and any VAT position can differ between the two. Keeping those streams clearly separated in the records makes reporting more straightforward and reduces the risk of errors or queries later. How this applies to you will depend on whether you are providing services personally, through a partnership, or through a limited company.
There is no single answer, because it depends on your earnings, how many people are involved in the practice, how you want to take money out, and your longer-term plans. A partnership can suit two or more dentists running a practice together, while a limited company may be worth considering in certain situations. Each structure carries different filing, tax, and administrative obligations, so it is worth reviewing the options against your own circumstances rather than following what someone else has done.
Payroll for a dental practice usually covers a mix of full-time and part-time team members, including nurses, hygienists, reception staff, and associate dentists paid through PAYE. We can manage the payroll process, calculate PAYE and National Insurance, deal with pension contributions and statutory payments where relevant, and provide payslips and the payroll records needed for your accounts. The exact scope depends on how your practice is set up and how many people you employ.
Many dental services are exempt from VAT, but not every treatment or supply is, and the position can be different for cosmetic work, retail sales, or certain other services. Registration also depends on your total taxable turnover, not your overall income. Because the rules can be nuanced, it is worth looking at your specific mix of services before assuming either way. We can review your situation and explain what it means for your practice.
Yes, switching accountants is usually straightforward, and you do not need to wait for a particular point in the year to do it. We would typically ask for authority to contact your existing accountant and obtain the relevant records, accounts, and tax history. Once those are in place, we can pick up the ongoing work and let you know if anything needs tidying up before the next filing.
It helps to have a rough picture of your income sources, whether you are employed, self-employed, a partner, or a company director, and how the practice or practices are structured. Recent accounts, tax returns, payroll information, and a list of the main expenses you incur are useful too. If some of that is not immediately available, that is fine. The first conversation is about understanding your circumstances so the right support can be put in place.
