Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income is often less straightforward than it first appears, and the way it is recorded, taxed and reported can vary depending on whether you are self-employed, in partnership, or trading through a limited company. Some of the areas that commonly need attention include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
If you receive income that is not taxed at source, for example associate dentist earnings treated as self-employment, private fees paid directly to you, or partnership profit share, you will usually need to report that income through Self Assessment. The position can differ if you are employed and taxed under PAYE, or if your income falls below the relevant reporting threshold. We look at how you are engaged and where each payment comes from before confirming what needs to be reported and by when.
Associate dentists are often treated as self-employed, which means calculating profit after allowable expenses rather than simply declaring gross fees received. Deductions for materials, laboratory work, indemnity cover and other agreed practice costs can affect the final figure, and those terms are usually set out in your associate agreement. We review that agreement alongside your payment statements so that income and expenses are recorded consistently and the resulting tax position is accurate.
Yes. Many dentists have income from NHS contract work or UDA payments alongside private treatment fees, and the two do not always reach you in the same way or on the same timescale. We help reconcile those streams against your bank records, keep track of any adjustments, and report the totals correctly depending on whether you receive them as an individual, through a partnership or via a limited company.
Where a practice employs nurses, receptionists, hygienists, associates or other staff, payroll obligations will generally apply, including payslips, PAYE reporting and pension duties where relevant. Bookkeeping also becomes more involved once there are staff costs, supplier invoices, equipment purchases and several income streams to track. We can handle as much or as little of that work as you need, from a full payroll service to periodic bookkeeping and management information.
There is no single answer, because the most suitable structure depends on your profits, how many principals or partners are involved, your plans for the practice and your personal circumstances. A limited company can suit some practice owners, while a partnership or sole trader arrangement may suit others. We compare the options in your specific situation and explain the tax and administrative implications of each before you decide.
Whether VAT registration is required depends on your taxable turnover and the nature of the services you provide, and some healthcare-related services may be exempt or treated differently from cosmetic treatments. Because the rules are nuanced and can depend on individual circumstances, we look at what your practice actually supplies before advising on registration, VAT returns or any partial exemption issues.
It helps to have your most recent tax return or accounts, details of your income sources, bank statements, practice agreements or contracts, and any records of expenses such as indemnity cover, subscriptions and equipment. If your records are incomplete or behind, that is not a barrier, as we can help bring them up to date first. The initial conversation is about understanding your circumstances, so you do not need everything perfectly prepared before getting in touch.
Fees reflect the work your circumstances actually require, so a self-employed associate with straightforward affairs will usually need less support than a practice owner with staff, premises and VAT. We discuss the scope of work, the level of bookkeeping and payroll involvement, and how often you would like to review your position before agreeing anything. That means you know what is included and what it is likely to involve before work begins.
