Accounting Services for Healthcare in Copthorne
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Supporting medical practices and private clinics with accounts, tax, bookkeeping, payroll and financial management.
Professional preparation of your annual financial statements.
Accurate and timely filing of all required tax submissions.
Accurate and up-to-date records for your practice.
Efficient payroll management for your staff.
Planning your tax position efficiently while staying compliant.
Healthcare professionals rarely have a single, straightforward income stream, and that is where most of the tax and accounting difficulty begins. The challenges below come up repeatedly across medical, dental, pharmacy and allied health work.
Specialised knowledge of NHS funding and healthcare business accounting.
Our team focuses on your financial needs and provides solutions tailored to your business.
We provide bespoke services to ensure your financial processes are accurate.
We deliver precise financial reports on time, giving you full compliance with HMRC.
Our services offer transparent, upfront pricing with no hidden costs.
We handle all your accounting and financial tasks efficiently.
We begin by getting to know your practice and your specific needs. This step ensures we have a clear picture of your challenges, goals, and the opportunities available to you.
Based on our initial discussion, we create a personalised plan designed specifically for you. Our aim is to keep your healthcare finances straightforward, with your numbers handled accurately and professionally by dedicated healthcare accountants.
From there, we take care of the ongoing work and keep you updated with clear, regular reports. We're always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
We use the latest technology to offer customised financial strategies. Thus, helping healthcare practices grow and thrive.
Our team offers dedicated accounting services tailored to your specific healthcare business. This ensures financial stability and growth for you.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team have over 100 years of combined experienced.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The core compliance work is similar, but the detail is not. Healthcare professionals typically deal with NHS income alongside private fees, associate or locum arrangements, professional registration and indemnity costs, and VAT rules that treat medical and non-medical services differently. A specialist approach means understanding how those elements interact, how your income should be reported, which expenses are genuinely allowable, and what structure best suits your working pattern. It also means recognising how little spare time you have and organising the work so it does not depend on you being available during normal office hours.
It is still worth getting the reporting right. A salary is usually taxed through PAYE, but private fees and any additional income must be declared through Self Assessment, and the timing of payments on account can catch people out. Professional expenses such as GMC or NMC registration, indemnity cover and approved CPD may be claimable in some circumstances, and it helps to know which of your costs qualify before you assume they do or do not. Even a modest private practice benefits from accurate records and a clear view of what is owed.
All of your taxable income is reported on a single Self Assessment return, but the sources are recorded separately so HMRC can see where the figures come from. In practice the work is about gathering the right documents, reconciling private fee income against your own records and bank statements, checking that NHS payslips, pension figures and any locum payments have been treated correctly, and calculating the resulting tax and National Insurance. We also look at payments on account so you are not surprised by a larger bill in a later year.
A limited company pays Corporation Tax on its profits, and you then take money out as salary, dividends or a combination of both, each with different tax consequences. That creates planning decisions around how much to withdraw, what the company genuinely needs to retain, and how to keep dividend documentation and director's loan positions in order. We prepare the annual accounts and Corporation Tax computation, file the necessary returns, and explain the trade-offs so you can decide what suits your circumstances rather than defaulting to a fixed approach.
Common areas include professional registration and indemnity insurance, mandatory training and CPD, specialist equipment and clinical clothing, mileage between sites, and a proportionate home-office claim where you genuinely work from home. Whether a cost is allowable depends on your circumstances, your employment or self-employment position, and whether the expense was incurred wholly and exclusively for the work. We review claims against the rules so you are not under-claiming, but also so that anything claimed is defensible if HMRC asks questions.
It depends on what you provide. Most medical and healthcare services are exempt from VAT, but cosmetic and aesthetic treatments, some non-medical services and retail sales generally are not. If you have a mix of exempt and standard-rated income, registration thresholds and partial exemption rules can become relevant. We review your income streams, monitor turnover against the threshold, and advise on how to structure invoicing and record keeping so VAT is handled correctly from the outset.
Yes. Payroll support can cover salaried clinicians, practice nurses, reception and admin teams, and any locums or associates paid through payroll. That includes payslips, real-time reporting to HMRC, statutory payments, starters and leavers, and pension auto-enrolment duties. Where different categories of worker are involved, we look at how each should be treated, because paying everyone the same way can create avoidable problems later.
Remote working is commonplace and usually works well for healthcare clients, since it removes the need to travel during clinic hours. Documents can be shared securely online, records kept in cloud accounting software, and meetings held by video or phone at times that suit you. What matters most is having a clear routine for getting information to us, a secure way of transferring sensitive documents, and regular contact points so you are never guessing where things stand.
It starts with a conversation about your work, your current structure and what you need help with. From there we review your income sources, existing records, filings and any outstanding deadlines, then agree the services that make sense, whether that is Self Assessment, bookkeeping, payroll, VAT, annual accounts or a mix. If records are behind or correspondence has been ignored, we can prioritise that first and work through the rest once the immediate pressure is relieved.
