Specialist Accountants for Pharmacies & Locum Pharmacists
4.9/5.0
Google Reviews
See what doctors, dentists, and care providers say about working with us.
NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounts come with a set of pressures that most general bookkeeping simply does not account for. A few of the issues we hear about most often include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Support is tailored to your circumstances, but it typically covers Self Assessment for locum and self-employed pharmacists, annual accounts for sole traders, partnerships and limited companies, bookkeeping, payroll for dispensary and counter staff, Corporation Tax computations and filing, management accounts, tax planning and, where relevant, VAT support. Many pharmacists start with a core package covering accounts and Self Assessment and add payroll or management reporting as their business grows. We confirm exactly what is included before anything begins, so there are no surprises later.
We work with pharmacists across a broad range of situations, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating a pharmacy. We also support pharmacists who combine employed work with locum shifts, run a second income stream, or are preparing to buy into or sell a pharmacy business. If your income comes from pharmacy work in any form, the accounting approach can be shaped around it.
Each income stream tends to arrive with different paperwork and timing, so we start by mapping out what you receive and how it is recorded. NHS payments, private prescription income, retail sales, service fees and locum invoices are brought together in your bookkeeping so the totals reconcile and your accounts show a true picture. How particular items are treated for tax, and when income is recognised, depends on your individual circumstances, so we explain the position for your situation rather than applying a generic rule.
Yes. Professional costs commonly claimed by pharmacists include registration and professional body fees, indemnity insurance, uniforms, specialist equipment, reference materials and certain travel costs. Whether an expense can be claimed, and how much of it, depends on the specific purpose, how it relates to your work and your individual circumstances, so we review your costs rather than assuming a blanket answer. Keeping receipts and records organised throughout the year makes this far easier at filing time.
We do. Bookkeeping can be managed for you or supported alongside your own records, depending on how hands-on you want to be, and it covers income reconciliation, supplier and stock costs, and expense records. On the payroll side, we look after dispensary staff, counter assistants, pharmacy technicians and directors, including payslips and the relevant Real Time Information submissions. Keeping bookkeeping current through the year means your accounts and tax position are visible well before deadlines arrive.
VAT depends on your turnover, the mix of goods and services you supply, and whether any items are exempt or zero-rated, so there is no single answer that fits every pharmacy. Dispensing, retail sales and professional services can be treated differently. We help you understand whether registration is required or worthwhile, how returns should be prepared, and what records you need to keep. Because the position varies with individual circumstances, we review your figures before advising on a particular approach.
Yes. Sole trader, partnership and limited company structures each carry different tax, administrative and liability implications, and the right choice depends on your profits, how many people are involved, and what you plan for the future. We can review your current structure, explain the practical differences, and model how a change might look. Structure decisions are rarely permanent, so we revisit them as your pharmacy grows or your circumstances shift.
Getting started is simple. Get in touch, tell us about your pharmacy or locum work, and we will talk through your requirements, existing records and upcoming deadlines. If you are moving from another accountant, we handle the handover directly, including requesting the information we need and confirming any outstanding filings. Switching partway through the year is usually straightforward, and we make sure nothing falls through the gap during the transition.
