Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses rarely have a single, simple income stream, and that is where the accounting complications tend to appear. A few of the areas we help pharmacists in Alloa get to grips with include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on your circumstances, but most clients come to us for a combination of annual accounts, Self Assessment or Corporation Tax filings, bookkeeping and financial record keeping. Where you employ staff, payroll is usually added to the package, and VAT support, management accounts and tax planning are available where they are relevant to your turnover and activities. We agree the scope with you up front so you know what is covered, and anything outside that is discussed before any work begins rather than appearing as a surprise charge later.
Our Pharmacist Accountants in Alloa work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacy businesses. We also help pharmacists with portfolio careers, where employed work, locum shifts and other self-employed income all fall into the same tax year, as well as those running training, consultancy or online pharmacy operations. If your work involves pharmacy in any form, it is likely we can help — and if we cannot, we will tell you honestly rather than taking on something that does not fit.
Pharmacy income usually arrives from several places: NHS contract payments, private prescriptions, over-the-counter retail sales, consultation or service fees, and locum or sessional work. Each needs to be recorded accurately so that your accounts and tax returns reflect what you actually earned. We set up a bookkeeping approach that separates these streams clearly, which makes it far easier to spot trends, prepare for tax bills and answer any questions that arise. How individual items are treated for tax purposes depends on your circumstances, so we review your own income mix rather than assuming a standard answer applies.
Many pharmacists do, but it depends on your situation. If you are self-employed, a locum, a partner in a pharmacy partnership, a company director or you receive income that is not fully taxed at source, a Self Assessment return is usually required. If you are employed only, with tax deducted through PAYE and no other untaxed income, you may not need to file at all. We review your position each year, prepare and submit the return where it is needed, and make sure relevant expenses and allowances — where they are allowable in your case — are considered properly.
Yes, we look at the professional costs you incur as part of your pharmacy work, which commonly include annual registration fees, professional indemnity cover, subscriptions, continuing professional development, specialist equipment and travel between sites. Whether a particular cost is allowable depends on your individual circumstances and on whether it was incurred wholly and exclusively for the purposes of your work or business, so we assess each item rather than claiming everything automatically. Our aim is to make sure legitimate costs are properly recorded and reflected in your accounts and tax position.
Bookkeeping is often the difference between a calm year end and a stressful one. We either manage your records for you or help you put a simple system in place, capturing dispensing income, retail sales, supplier invoices, stock purchases and business costs as they happen. On the payroll side, we handle payslips, deductions and Real Time Information submissions for dispensers, counter staff, managers and locum cover, along with the associated reporting obligations. If you would rather keep bookkeeping in-house, we are happy to review your records periodically and give practical feedback.
VAT depends on your taxable turnover, the nature of what you sell and how your business is structured — it is not something we can call one way or the other without looking at your figures. Prescription medicines dispensed on NHS prescriptions are treated differently from many retail items, and the position varies with the mix of your sales. If your turnover approaches or exceeds the registration threshold, we will discuss the implications with you, explain how VAT would work in your particular situation, and support you with registration, returns and record keeping if it becomes relevant.
It is usually simpler than people expect. Let us know who currently handles your affairs, and with your authorisation we can contact them for the relevant records and take over the filings going forward, including any outstanding returns. If you are newly self-employed as a locum or starting out as a pharmacy owner, we start from where you are and build the records and deadlines around that. Either way, the first step is a conversation about your circumstances, so we can set out what support looks like and what it will cost before anything is agreed.
