Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances carry a particular set of pressures that generalist accountants can easily overlook, from multiple income streams to tight margins and strict record-keeping expectations. The points below are the ones we see most often when pharmacists and pharmacy businesses in Ashby-de-la-Zouch come to us — and the ones we are set up to manage.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on your circumstances, but most clients receive a combination of bookkeeping support, annual accounts, Self Assessment or Corporation Tax returns, and year-round guidance on tax and record keeping. If you employ staff, payroll, pension contributions and RTI submissions can be included. Pharmacy owners often add management accounts so they can see how the business is performing between year ends. We agree the level of support with you before anything begins, so you know what is covered rather than discovering gaps later.
It suits pharmacists and pharmacy businesses at almost any stage — locum pharmacists, self-employed pharmacists providing additional clinical services, community pharmacists with a mix of employed and self-employed income, pharmacy owners, independent pharmacies, pharmacy partnerships, and pharmacy businesses trading through a limited company. It is also relevant if you are newly registered and unsure how to set up your records properly, or if you are an established owner considering a change of structure. If your income or business does not fit neatly into one category, that is common and we can still help.
Different income streams are recorded and reported separately so the figures stay meaningful and the returns are accurate. NHS contract payments, private prescription income, retail sales and locum earnings each have their own characteristics, and how they are treated for tax purposes depends on whether you trade as a sole trader, partnership or limited company. We reconcile the income throughout the year, match it against the relevant costs, and make sure the reporting reflects what actually happened rather than an estimate. Where VAT enters the picture, the treatment of different income types is considered individually.
It depends on your situation. If you are self-employed or work as a locum, you will normally need to file a Self Assessment return. Pharmacists who are employed but have additional untaxed income — locum work, rental income, consultancy or savings above certain thresholds — may also need to file. If you are employed only, with tax fully deducted through PAYE and no other income, you may not need to. Two pharmacists with similar roles can have different filing obligations, so it is worth checking rather than assuming.
Expenses that are wholly and exclusively incurred for your work are generally allowable, which for pharmacists often includes professional registration and indemnity insurance, uniforms and laundry, required publications, travel between work sites, and a reasonable proportion of home costs if you work from home. Some items are restricted or need apportioning, and the rules differ between employment and self-employment. Because the treatment depends on individual circumstances, we review your actual costs rather than applying a standard list, and we will tell you honestly where a claim is unlikely to be accepted.
Yes. We can maintain your bookkeeping throughout the year — reconciling takings, supplier invoices, stock purchases and bank transactions — so that nothing piles up before the year end. On the payroll side, we can run wages for dispensary, counter and support staff alongside your own salary or drawings, handling deductions, pension contributions and RTI reporting to HMRC on time. Keeping bookkeeping and payroll with the same team means the figures used for your accounts and tax returns are consistent from the start.
Registration depends on your turnover and the nature of your supplies, and pharmacy income can be a complicated mix — some items are zero-rated, some exempt and some standard-rated. Whether registration is required, and whether it is beneficial, depends on individual circumstances, so it is not something to assume either way. Where VAT applies, we can handle registration, prepare and submit returns, and advise on how the different income streams should be treated. If it does not apply to you, we will make that clear.
Switching is usually simpler than people expect. You get in touch, we have an initial conversation about your income, business structure and what you need, and then we contact your existing accountant to request the handover of records and professional clearance. You do not need to manage that conversation yourself. Once the information is transferred we confirm the ongoing support, set up any bookkeeping or payroll as required, and make sure upcoming deadlines are diarised so nothing is missed during the changeover. If you are starting out with no previous accountant, the process is even more straightforward.
