Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy comes with a set of financial pressures that don't always fit neatly into standard accounting templates. These are the areas we see pharmacists and pharmacy businesses in Axbridge working through most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but most pharmacists and pharmacy businesses come to us for a combination of Self Assessment, annual accounts, bookkeeping, payroll, Corporation Tax and ongoing tax guidance. Locum and self-employed pharmacists often focus on their tax return and record keeping, while pharmacy owners and partnerships usually need accounts preparation, staff payroll, management accounts and support with VAT where it applies. We set out exactly what is covered before anything begins, on a fixed and transparent basis, so you know what you are paying for and there are no hidden fees appearing later.
Our services are built for anyone working in pharmacy, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy-related businesses. That also covers pharmacists who combine locum shifts with a permanent role, or who hold a share in a pharmacy while doing other work. Because the income and expense patterns differ so much between these situations, we shape the support around your own circumstances rather than applying the same approach to everyone.
NHS and private income usually arrive in different ways and on different timescales, so the key is recording each stream accurately and reconciling it against your bank records. We help you set up a bookkeeping routine that separates these income types clearly, which makes it far easier to prepare accounts and tax returns and to spot anything that doesn't match up. How each element is treated for tax purposes can vary, so we look at your specific arrangements and confirm the appropriate approach for your situation.
Many pharmacists do need to file a Self Assessment return, particularly if you are self-employed, work as a locum, receive income from a partnership or have untaxed income from other sources. If you are employed only through PAYE, your position may be different, although additional income or higher earnings can still create a filing requirement. We review your circumstances, confirm whether a return is needed, and then handle the preparation and submission so deadlines are met without a last-minute scramble.
Pharmacists commonly ask about professional registration fees, indemnity insurance, uniforms, professional subscriptions, travel between sites and equipment or home office costs where relevant. Whether a particular expense is allowable depends on your individual circumstances and how it relates to your work, and some costs need to be apportioned or supported by evidence. We go through your outgoings with you, identify what can reasonably be claimed and make sure your records back it up, so your return is accurate and defensible.
Yes. We handle bookkeeping for pharmacy businesses of different sizes, including those with complex income streams, supplier payments and stock purchases. On the payroll side, we can run regular payroll for pharmacy staff, deal with starters and leavers, statutory payments, pension duties and the reporting that goes alongside them. Keeping payroll and bookkeeping under one roof usually makes the year-end accounts much smoother, because everything is already recorded consistently and there is less back-and-forth when information is needed.
VAT registration and how it applies to your pharmacy depends on your turnover, the nature of your supplies and your individual circumstances, so there is no single answer that fits everyone. In the same way, whether a sole trader, partnership or limited company structure suits you best will depend on your profits, risk profile and long-term plans. We can talk through both areas with you, explain the practical implications and help you make an informed decision — and we'll be clear about where specialist or individual advice is required.
Switching is usually simpler than people expect. Once you decide to move, we contact your existing accountant for the relevant information and records, handle the handover professionally, and make sure there is no gap in your compliance. To get started, just get in touch and tell us a bit about your work and what you're currently finding difficult. We'll then talk through your accounting and tax requirements, explain what support would suit you on a fixed and transparent basis, and only proceed once you're happy with the plan.
