Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances come with a set of pressures that most other small businesses simply do not face. Income arrives from several directions at once, costs are constant, and the record-keeping has to stand up to scrutiny. Common issues we help pharmacists work through include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our support covers the core accounting and tax work that pharmacists and pharmacy businesses need. For self-employed and locum pharmacists, that typically means Self Assessment tax returns, bookkeeping and guidance on allowable professional expenses. For pharmacy owners, limited companies and partnerships, it includes annual accounts, Corporation Tax returns, payroll, management accounts, tax planning and VAT support where your business is registered. Because every pharmacy is different, we agree the exact scope with you before any work begins, and our packages are fixed and transparent so there are no hidden fees.
They are designed for pharmacists and pharmacy businesses of all shapes and sizes. That includes community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacy businesses with multiple sites or growing teams. Whether you are filing your first Self Assessment return as a locum or running an established dispensary with employees, the accounting requirements differ, and our support is tailored accordingly rather than applied from a generic template.
Yes — that is one of the most common situations we deal with. Many pharmacists receive NHS payments, private prescription income, retail sales, locum fees or consultancy income, sometimes alongside a salary from employed work. Each stream has its own reporting treatment, and mixing them up can cause problems with HMRC. We help you separate and record each source properly, so your Self Assessment return or company accounts reflect the full picture accurately. The correct treatment depends on your individual circumstances, and we will explain how it applies to you.
We prepare and submit your Self Assessment tax return, bringing together all your income sources and the expenses you are entitled to claim. That means reviewing locum income, any employed income, professional costs such as indemnity insurance, professional body fees, travel between sites and equipment, and confirming which of these are allowable in your case. Because the rules on expenses depend on individual circumstances, we work through your records with you rather than assuming a standard position. We also help you plan ahead for tax bills so there are no unwelcome surprises.
We can. Bookkeeping is often the first thing to slip when the dispensary is busy, and out-of-date records make everything harder at year end. We keep your books current throughout the year, run payroll for your staff including deductions and pension obligations, and prepare VAT returns where your business is VAT registered. VAT treatment varies depending on your turnover and the mix of goods and services you supply, so we review your position before advising. If you already have a bookkeeper, we can work alongside them or take the work in-house, whichever suits you.
It can, and it is worth reviewing periodically rather than leaving it unchanged for years. Sole trader, partnership and limited company structures each carry different reporting obligations and different tax outcomes, and the right answer depends on your profits, your plans for growth and how you take money out of the business. We talk through the options with you in plain English, explain the trade-offs, and help you manage the transition if a change makes sense. Tax treatment always depends on individual circumstances, so we look at your position specifically rather than offering a general rule.
We operate as a professional UK accountancy practice and carry out our work in line with the standards and regulations that apply to the profession, including the requirements around anti-money laundering checks and client identification. We do not make claims about awards or credentials we cannot support, and we are always happy to answer questions about how we work, who will look after your affairs, and what you can expect from us in terms of communication and deadlines before you decide to proceed.
Switching is usually far less disruptive than people expect. Once you decide to move, we contact your existing accountant for the handover of records, accounts and tax information, so you do not have to manage that conversation yourself. We then review what has been done previously, check nothing is outstanding with HMRC, and put a plan in place for the work ahead. To get started, simply get in touch with Pharmacist Accountants in Ballynahinch, tell us about your pharmacy or locum work, and we will arrange an initial discussion with no obligation to commit.
