Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income rarely arrives in a single, simple stream, and that is where most accounting difficulties begin. From mixed NHS and private income to locum work, staff costs and stock, there is a lot to keep track of, and the correct treatment often depends on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our service is built around the type of pharmacy work you do. For locum and self-employed pharmacists, it typically covers Self Assessment tax returns, help with allowable professional expenses, and guidance on record keeping. For pharmacy owners and limited companies, it usually covers annual accounts, Corporation Tax computations and filings, bookkeeping, payroll for dispensary and counter staff, VAT support where registration applies, management accounts and ongoing tax planning. We agree the scope with you at the outset so you know what is included and how we work together.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating pharmacy businesses. We also support pharmacists who combine employed roles with additional self-employed income, as well as those considering buying into or setting up a pharmacy for the first time. Because each situation is different, we take the time to understand your working pattern and income sources before recommending how to structure your accounting.
Mixed income needs to be recorded accurately so that your accounts and tax returns reflect what the business actually earned. We help you separate NHS payments, private prescription income, retail sales and any other revenue streams in your bookkeeping, and we make sure the reporting lines make sense for both internal use and any filings required. How each element is treated for tax can depend on your business structure and individual circumstances, so we explain the position for your specific situation rather than applying a one-size-fits-all rule.
Pharmacists commonly ask about items such as professional registration fees, indemnity insurance, training and continuing professional development, specialist equipment, mileage for travel between sites, and a proportion of home costs where a genuine business use applies. Whether an expense is allowable depends on the rules and on your individual circumstances, including whether you are employed or self-employed and how the cost relates to your work. We review your expenses with you so the claim is properly supported and you are not overstating or understating what can be included.
Many pharmacists do, particularly if you have self-employed locum income, income from a partnership, rental income, or untaxed income from other sources. If you are employed only through PAYE and have no other untaxed income, you may not need to file, although there are exceptions. HMRC can also ask you to file for other reasons. We look at your full income picture and tell you clearly whether a return is required, and if it is, we prepare and submit it on your behalf within the deadlines.
Yes. We can take on bookkeeping so your income and costs are recorded consistently throughout the year rather than left until the deadline, which makes your year-end accounts much smoother. We also run payroll for dispensary, counter and management staff, covering payslips, PAYE and National Insurance, holiday pay and pension duties, and we can set up a routine that fits around your pharmacy's opening hours. If you would prefer to keep some bookkeeping in-house, we can work alongside your existing processes instead.
VAT registration depends on your taxable turnover and on the mix of income your business receives, and some pharmacy income can be treated differently from retail sales. It is not something that can be decided by a general rule, because your position depends on your individual circumstances and how your income is made up. We monitor your turnover and flag when registration may become necessary, and if you are already VAT registered we can handle the returns and advise on how different income streams should be treated.
Sole trader, partnership and limited company structures each have different implications for tax, liability and administration, and the best choice depends on your income, how many owners are involved and your longer-term plans. We can review your current structure and explain the practical differences. If you would like to move your accounting to us, switching is usually straightforward: we contact your existing accountant on your behalf, obtain the records and information we need, and make sure your filings and deadlines stay on track throughout the handover. To get started, simply get in touch and tell us about your pharmacy work.
