Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses in Barnsley often deal with a mix of income streams, regulatory costs and staffing demands that make the numbers more complicated than they first appear. Common pressure points we help with include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our Pharmacist Accountants provide a package of core services covering annual accounts, Self Assessment tax returns, Corporation Tax calculations and submissions for limited companies, bookkeeping and financial record keeping, payroll and VAT support where it applies to your business. Alongside that, we offer tax planning, management accounts and general business accounting advice for pharmacy owners and partners. What we recommend depends on your circumstances, so we discuss your income streams, business structure and the level of support you would like before agreeing anything. Packages are fixed and transparent, so you understand what is covered without hidden extras.
We work with locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and directors of pharmacy companies. Some clients are just starting out and need help with their first Self Assessment return, while others run established businesses with staff, stock and multiple income streams. Because pharmacy work varies so much from person to person, we take the time to understand your particular role and responsibilities before advising. If you are unsure whether your situation fits, it is worth having a conversation with us first.
A large part of what we do is making sure each income stream is recorded correctly and consistently, so your accounts reflect what you actually earned and when. NHS payments, private prescription income, over-the-counter sales, additional services and locum fees can each need slightly different treatment, and the correct accounting approach depends on your individual circumstances and business structure. We will talk through how your income arrives, help you put a practical bookkeeping system in place and make sure everything is properly accounted for when it comes to your returns.
Yes. Self Assessment is a common requirement for locum and self-employed pharmacists, and we can prepare and submit your return on your behalf. We will work through your income, allowable expenses and any other sources of income, and make sure the right reliefs are considered. Tax treatment depends on your personal circumstances, so we look at your position as a whole rather than in isolation. We also keep track of filing deadlines and payments on account so you are not caught out by an unexpected bill or a late filing penalty.
Pharmacists often incur costs such as professional registration fees, indemnity insurance, professional body subscriptions, specialist training, uniforms and travel between sites or to locum assignments. Whether these are allowable can depend on the nature of the expense and your individual circumstances, and some costs are treated differently from others. We will go through your outgoings with you, explain what is generally accepted and flag anything that needs a closer look, so your claim is accurate and properly supported by records.
Yes, we can look after bookkeeping and financial record keeping for pharmacy businesses, including help with digital records, reconciling sales and purchases, and keeping stock and supplier costs in order. We also run payroll for dispensary and counter staff, managers and directors, handling variable hours, holiday pay and pension duties as required. Where VAT applies to your turnover and activities, we can support with registration, returns and the correct treatment of different supplies. VAT and payroll obligations vary between businesses, so we always confirm what applies to you before setting anything up.
Business structure is something worth reviewing periodically, particularly as your income grows, you take on a partner or you decide to incorporate. Sole trader, partnership and limited company arrangements each carry different administrative requirements and tax considerations, and what suits you depends on your circumstances, plans and attitude to risk. We will explain the practical differences in plain English, outline the implications of each option and help you weigh up what makes sense for your situation. If nothing needs to change, we will tell you that too.
Switching is usually simpler than people expect. As Pharmacist Accountants, we handle the practical steps, including contacting your existing accountant in writing to request the information we need and taking over the filing responsibilities from an agreed date. We will ask you to gather some basic records such as your last set of accounts, tax returns and details of your bookkeeping system, and then we will confirm the way forward. To begin, just get in touch and tell us about your pharmacy work or business in Barnsley, and we will explain what happens next.
