Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting rarely follows a simple pattern. Income arrives in different forms, costs are spread across stock, premises and staff, and the tax treatment of certain items can depend on individual circumstances. A few of the challenges we help pharmacists work through include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The services are built around what your pharmacy or locum work actually needs. Typical support includes Self Assessment tax returns for sole traders, locums and partners, annual accounts and Corporation Tax for limited companies, bookkeeping, payroll for pharmacy staff, VAT support where a business is registered or approaching registration, management accounts, tax planning and general financial record keeping. You do not have to take everything at once — the mix is agreed with you at the start and can be adjusted as your circumstances change, so you only pay for the level of support that is genuinely useful.
They are suitable for community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, pharmacy limited companies and other pharmacy-related businesses. Whether you are filing your first Self Assessment return after starting locum work, running a single dispensary with a small team, or managing multiple branches, the accounting and tax work can be tailored to how you operate. If your income comes from a mixture of employment, locum work and a pharmacy business, that combination can be handled together rather than split across different advisers.
NHS income, private prescription income, retail sales and locum fees are usually recorded separately so that your figures stay clear and your records can be reviewed easily. Keeping these streams distinct makes it simpler to understand where profit is coming from, to complete returns accurately, and to answer questions if your affairs are ever reviewed. The exact accounting and tax treatment can depend on how the business is structured and the nature of each income source, so we discuss your specific position and explain the approach before anything is filed.
In many cases, yes — locum work is generally treated as self-employment, which means income and allowable expenses need to be reported through Self Assessment. The return covers your locum earnings alongside any other income you may have, and the figures need to be accurate and submitted by the deadline to avoid unnecessary penalties. Whether you need to register, what counts as allowable expenditure, and how much tax is due all depend on your individual circumstances, so it is worth talking through your position before the filing deadline rather than after it.
Expenses that are wholly and exclusively incurred for the purposes of your work are generally the starting point, which for pharmacists can include professional registration fees, indemnity or professional insurance, continuing professional development, specialist equipment, and certain travel costs between locum placements. Some items qualify in full, others are treated differently or apportioned, and the position depends on whether you are self-employed, in a partnership, or running a limited company. We review your outgoings and explain what can reasonably be claimed in your situation, keeping records in a form that supports the claim.
Yes. Bookkeeping can be kept up to date throughout the year so that stock purchases, supplier invoices, NHS payments, private sales and staff costs are all recorded properly, which makes the year-end accounts far less painful. Payroll covers dispensary staff, counter staff and managers, including payslips, pension obligations and the reporting that comes with employing people. Regular bookkeeping also gives you better information to work with during the year, so you can spot trends in costs or cash flow before they become a problem rather than discovering them after the year has closed.
VAT depends on the nature of the supplies your pharmacy makes and the level of your taxable turnover. Some pharmacy sales and services are standard-rated, others may be exempt or treated differently, and dispensing under NHS arrangements has its own considerations. Because the rules are detailed and the answer varies from one business to the next, registration is something we look at case by case. If you are registered, we can handle VAT returns and record keeping; if you are approaching the threshold or unsure whether registration applies, we can talk through the implications for your pricing and cash flow.
Switching is usually simpler than people expect. Once you get in touch and we have discussed your requirements, we can contact your existing accountant to request the handover of records and professional clearance, then bring your bookkeeping and filings up to date. There is no need to wait for a particular time of year — the process can start whenever you are ready. After the handover, you receive ongoing support suited to your circumstances, with someone available to answer questions about your accounts, tax position or payroll as they come up.
