Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses generate income in ways that most accountants simply do not see elsewhere. From NHS payments and private prescriptions to locum invoices and over-the-counter sales, keeping accurate records and understanding what is taxable, allowable or VATable can quickly become complicated. These are some of the challenges we help pharmacists and pharmacy businesses work through:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our service is built around the needs of pharmacists and pharmacy businesses, so what is included depends on your circumstances. Typically it covers annual accounts, Self Assessment tax returns, bookkeeping and financial record keeping, Corporation Tax computations for limited companies, payroll for pharmacy staff, management accounts and reporting, tax planning, and VAT support where registration applies. Locum pharmacists often need a lighter package focused on Self Assessment and expenses, while pharmacy owners usually want fuller support covering the business as well as their personal tax position. We set out exactly what is covered before you commit, with fixed and transparent packages and no hidden fees.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners and directors, independent pharmacies, pharmacy partnerships, and other pharmacy-related businesses across Basildon and the wider Essex area. Whether you are newly self-employed and filing your first return, running a single high-street branch, or managing a growing pharmacy business with employees and multiple income streams, the support is adapted to your situation. If you are unsure whether your circumstances fit, a short initial conversation is usually enough to establish what you need.
Pharmacy income often arrives from several directions at once, including NHS remuneration, private prescriptions, over-the-counter sales, locum fees and consultancy work. We record each stream accurately so nothing is overlooked and your accounts give a true picture of the business. How each item is taxed or treated depends on your individual circumstances, your business structure and the nature of the income, so we explain the position for your specific case rather than applying a general rule. Where income has tax already deducted, we make sure the correct credit is reflected in your return.
Yes. Self Assessment is one of the most common areas we help with, particularly for locum and self-employed pharmacists who may have several contracts, varying hours and a mixture of employed and self-employed work. We help you gather the right records, report income correctly, claim allowable expenses, and file on time to avoid penalties. Because the correct treatment of income and expenses depends on individual circumstances, we review your position before submitting rather than making assumptions, and we keep you informed of upcoming deadlines throughout the year.
Pharmacists commonly ask about registration fees, indemnity insurance, professional memberships, continuing professional development and travel between sites. Whether a particular cost is allowable depends on your individual circumstances, including whether you are employed, self-employed or operating through a company, and whether the expense is incurred wholly and exclusively for the purposes of your work. We review your expenses carefully, explain what can reasonably be claimed and what cannot, and keep supporting records in order so your position stands up if it is ever reviewed.
Yes. We can take on bookkeeping either as a fully managed service or as support alongside your own record keeping, depending on how you prefer to work. That includes day-to-day entries, bank reconciliations and keeping your financial records organised throughout the year. On the payroll side, we handle wages, payslips, pension contributions and the associated reporting for dispensary, counter and management staff. Keeping these areas running smoothly throughout the year means your accounts are ready when they are needed, rather than becoming a rush at the deadline.
VAT treatment depends on your individual circumstances, including your turnover, the type of supplies you make and whether certain items are exempt, zero-rated or standard-rated. Some pharmacy income falls into categories that are treated differently from others, which is why it is worth reviewing your position rather than assuming a single rule applies. We can help you understand whether registration is required or advisable, how to keep compliant records, and how to complete returns correctly. Because the detail matters, we always look at your specific situation before advising.
Both are common situations and neither needs to be complicated. If you are switching, we can talk through the practical steps, including what information your current accountant will need to hand over and how to keep the transition smooth so filing deadlines are not disrupted. If you are newly qualified, newly self-employed or setting up a pharmacy business for the first time, we can help you decide on a structure, set up sensible record keeping from day one, and understand your tax obligations before they become pressing. The simplest way to begin is to get in touch and tell us where you are with things.
