Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work brings a distinctive mix of income streams and costs, and keeping on top of all of it is where many pharmacists feel stretched. A few of the challenges we help with most often include the following.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on your situation, but support typically covers annual accounts, Self Assessment tax returns, bookkeeping, Corporation Tax compliance for limited companies, payroll for pharmacy staff, management accounts and tax planning. Where VAT applies to your business, we can help with registration questions and return preparation. For locums and self-employed pharmacists, the focus is usually on recording income and expenses properly and filing accurately and on time. We confirm exactly what is included before you commit, so the scope and the package are clear from the outset.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, limited company pharmacy contractors and pharmacists with additional income streams such as consulting or training. Each of these has different accounting and tax requirements, so the support is shaped around how your income arrives and how the business is structured. If you are unsure whether your situation fits, get in touch and we will tell you honestly what we can help with.
Mixed income is common in pharmacy, and it needs to be recorded in the right categories so that accounts and tax returns reflect reality. NHS payments, private prescriptions, over-the-counter sales and locum fees may each be treated differently depending on how and where they arise. We set up a bookkeeping approach that separates these streams clearly, so nothing gets merged or missed. Because treatment depends on individual circumstances, we review your own arrangements before advising on how each element should be reported.
It depends on your circumstances. Locum pharmacists and self-employed pharmacists generally need to report income through Self Assessment, and partners in a pharmacy partnership are usually required to file as well. If you are employed and also receive untaxed income from other sources, you may still need to file. Directors of limited companies may also have filing obligations. We can review your position and confirm whether a return is required, and handle the preparation and submission if it is.
Yes. Professional costs such as registration and indemnity fees are commonly claimed where they are incurred wholly and exclusively for the purposes of your work, but the rules are specific and not every expense qualifies. Items such as uniforms, professional publications or travel may also be relevant depending on the facts. We review what you have paid for, confirm which items are likely to be allowable and make sure the claim is properly evidenced. Because entitlement depends on individual circumstances, we tailor the advice to your own position.
We can maintain your bookkeeping throughout the year so that income, stock purchases, supplier payments and other business costs are recorded accurately and consistently. For pharmacy employers, we run payroll for dispensary and counter staff, including tax code changes, pension contributions and the reporting obligations that accompany them. Good bookkeeping makes year-end accounts quicker and keeps you informed about how the business is performing. If you prefer to keep some records yourself, we can work alongside that and review everything before filing.
VAT registration depends on your turnover and the nature of your supplies, and the position is not identical for every pharmacy. Some pharmacy sales and services are treated differently from others, and exemptions can apply in certain circumstances. If you are already registered, we can prepare and submit your VAT returns and help you keep the supporting records in order. If you are approaching a threshold or are unsure, we can review your figures and explain the options, since VAT treatment always depends on your individual circumstances.
There is no single best structure — sole trader, partnership and limited company each carry different tax, administrative and liability implications, and the right choice depends on your profits, plans and how many people are involved. We can talk through the trade-offs with you as your situation changes. Switching accountants is usually simpler than people expect: we contact your existing accountant for the information we need, obtain the relevant authorisations and pick things up from there, keeping disruption to a minimum.
