Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work brings a distinctive set of accounting pressures, and they rarely arrive one at a time. Recognising them early makes the numbers far easier to manage, and the way each one is treated will always depend on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact package depends on your circumstances, but most pharmacists and pharmacy businesses come to us for a combination of annual accounts, Self Assessment or Corporation Tax returns, bookkeeping and financial record keeping, payroll for owners and staff, VAT support where it applies, and ongoing tax planning. Locum and self-employed pharmacists often need a lighter service focused on Self Assessment, expenses and record keeping, while pharmacy owners and partnerships typically need the fuller package covering management accounts and payroll. We agree the scope with you in advance and use fixed, transparent packages, so you know what is covered before work begins and there are no hidden fees.
Our Pharmacist Accountants in Bawburgh work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, pharmacy contractors and pharmacists with additional income streams such as consultancy, training or prescribing services. You might be filing your first Self Assessment, taking over an existing pharmacy, restructuring how profits are shared, or simply wanting a more responsive accountant than the one you have. If your income comes from pharmacy work in any form, we can tailor the accounting and tax support to match how you operate.
NHS dispensing income, private prescriptions, over-the-counter sales and service fees all need to be recorded accurately and, in many cases, reported separately so the figures make sense. We set up a bookkeeping approach that captures each income stream clearly, whether you use cloud accounting software or pass records to us directly. How each stream is treated for tax, and whether any VAT considerations apply, depends on your individual circumstances and the structure you trade through, so we review your position with you and explain the treatment before anything is submitted.
Many pharmacists do — for example locum pharmacists, self-employed pharmacists, pharmacy partners and company directors, as well as anyone with untaxed income from property, investments or consultancy work. If all of your tax is collected through PAYE and you have no other income, you may not need to file, but the position depends on your personal circumstances. We can review your situation, tell you whether a return is required, prepare and submit it on time, and make sure the professional expenses you are entitled to claim are included.
Typical costs that pharmacists ask about include professional registration fees, indemnity insurance, professional subscriptions, specialist equipment, uniforms and certain travel and mileage costs. Whether an expense can be claimed, and how much relief it gives, depends on the specific item, why it was incurred and your individual circumstances — and the rules differ in some respects between employment, self-employment and company ownership. We go through your outgoings with you, identify what is genuinely allowable, and keep the records in a form that supports the claim if it is ever reviewed.
Yes. Many pharmacy owners in and around Bawburgh hand over their bookkeeping entirely, because keeping records current while running a dispensary is a genuine challenge. We can manage day-to-day bookkeeping, reconcile bank and supplier transactions, keep stock and cost records organised, and run payroll for pharmacy staff and owners — covering PAYE, pension duties, statutory payments and the associated reporting. If you would rather stay involved, we can instead review and tidy your records on a regular basis and support you in using cloud accounting software effectively.
VAT registration depends on your taxable turnover and the nature of your supplies, and pharmacy businesses can have a more complex position than most because different income streams may be treated differently — particularly where healthcare-related exemptions or partial exemption rules are relevant. Whether you need to register, what you can reclaim and how transactions should be recorded all depend on your individual circumstances. We can review your turnover and activities, advise on registration and record keeping, and prepare VAT returns where they are required.
Both are straightforward conversations we have regularly. If you are considering moving from sole trader to partnership or limited company, or reviewing how profits are shared between partners, we can explain the accounting, tax and administrative implications before you commit, then handle the transition. If you are switching accountants, we contact your existing adviser on your behalf, request the handover information we need, and pick up your records without gaps in filing deadlines. Most pharmacists find the change takes less effort than they expected, and we keep you informed at each stage so nothing is left uncertain.
